Municipal records which are kept and maintained by a City department which are duplicates of records kept and maintained by another City department may be destroyed by the department keeping and maintaining the duplicates without complying with the provisions of Section 1.10.100 of this chapter under the following procedure:
.010 The department head of the City department desiring to destroy the duplicate records shall find in writing that the duplicates are no longer needed by that department and certify that another City department will continue to keep and maintain the records (“master records”).
.020 Following receipt of the certification required by subsection .010, the duplicate records may be destroyed.
.030 A record of destruction of the duplicate records shall be kept and maintained by the department destroying the duplicates.
.040 The City Clerk shall prepare and distribute forms to each City department to be used for purposes of this section.
.050 Nothing contained in this section shall be deemed to prohibit the destruction of master records by any department upon compliance with the provisions of Section 1.10.100 of this Code. (Ord. 5608 § 2 (part); July 22, 1997; Ord. 6566 § 1 (part); January 23, 2024.)