(a) Public records which no longer have administrative, legal or fiscal value may be destroyed in accordance with the procedures set in Ohio R.C. 149.39 with the approval of the City Records Commission.
(1) The Commission shall provide rules for retention and disposal of records of the municipal corporation using the latest edition of the Ohio Municipal Records Manual, published by the Ohio Historical Society.
(2) The Commission shall review all applications for one-time disposal of obsolete records and schedules of records retention and disposition submitted by the City's departments and divisions.
(3) The Commission may review any schedule it has previously approved and may revise that schedule in consultation with the department or division head.
(b) Procedure for Disposition of Obsolete Records.
(1) The Commission shall send all applications for one-time disposal of obsolete records (RC-1) submitted by department and divisions heads to the Local Government Records Program at the Ohio Historical Society for review. Once reviewed by the Ohio Historical Society and the Auditor of State, the Commission shall be notified and shall, in turn, provide a copy of the approval or disapproval to the appropriate department or division head.
(2) The Commission shall send all schedules of records retention and disposition submitted by department and division heads to the Ohio Historical Society for review. Once reviewed by the Local Government Records Program at the Ohio Historical Society and the Auditor of State, the commission shall be notified and shall, in turn, provide a copy of the approval or disapproval to the appropriate department or division head.
(3) The Commission shall send all submitted certificates of records disposal to the Local Government Records Program at the Ohio Historical Society and shall allow the Society fifteen (15) days to select for its custody those public records that it considers to be of continuing historical value before allowing the disposal of those records.
(Ord. 29-12. Passed 5-21-12.)