(a) The Records Commission shall be composed of the Chief Executive or the Chief Executive's appointed representative as chairperson, the chief fiscal officer, the chief legal officer, and a citizen appointed by the chief executive.
(b) The Commission shall appoint a secretary, who may or may not be a member of the commission and who shall serve at the pleasure of the commission.
(c) The secretary to the Commission shall keep minutes of all meetings, schedule all meetings, and notify the members of the date, time and location of the meetings.
(d) The Commission shall meet at least once every six months and upon call of the chairperson. All meetings shall be open to the public and notice of said meetings shall be posted by the secretary at least twenty-four (24) hours before the time of the meeting.
(e) Files of the Commission.
(1) The Records Commission shall maintain a central file containing copies of all schedules, applications, and certificates of records disposal approved or received by the Commission. The Commission shall maintain minutes of all Commission meetings. All commission records shall be considered permanent records.
(2) Copies of schedules, applications, instructions and certificates of records disposal shall be provided to each department and/or division as they pertain thereto.
(Ord. 29-12. Passed 5-21-12.)