(a) There shall be no cost associated with the inspection of public records.
(b) Unless a higher fee is prescribed in accordance with state law of subsection (c) below, the charges for copies of any requested documents, reports or records shall be as follows:
(1) | Photo static copy: $.05 per page, per side, for a report, document, or record that is 8 ½" by 11" or 8 ½" by 14". A document or record that is 11" by 17" will be $.10 per page, per side. The City may waive the fees if the public records request is five pages or less. (Ord. 76-13. Passed 11-4-13.) | ||
(2) | Facsimile transmission: | $.25 per page (local) | |
.50 per page (long distance) | |||
(3) | City Maps: Black & White | $2.00 | |
Color | $5.00 | ||
(4) | Computer Printouts: | $1.00 per page | |
Computer Ready Software: | Cost to reproduce | ||
(5) | Blue prints, productions, drawings, diagrams, plats and records duplicated on an oversized copy machine: | ||
18 X 24 | $1.00 | ||
24 X 36 | 2.00 | ||
30 X 42 | 3.00 | ||
30 X 48 | 4.00 | ||
36 X 48 | 5.00 | ||
(6) | MYLAR- 18 x 24 | $2.50 | |
24 X 36 | 5.00 | ||
(7) | Cost for CD's/disk files | $5.00, plus postage & handling if mailed | |
(8) | Certification | $.50 per certification in addition to copying cost. | |
(c) | (1) | Police Department | |
A. Accident reports (Ohio Revised Code Sections 5502.11 and 5502.12) | $4.00 per report | ||
 If mailed $4.00 plus actual cost of postage | |||
B. Criminal background/records check: | $5.00 per person. | ||
C. Reproduction of photographs: | Actual cost of development. | ||
D. Reproducing an audio recording, either on cassette or compact disk: | $.25 per cassette tape/disk. | ||
E. Cost of DVD disk /video recording: | $1.00 per disk. | ||
(2)
|
Fire Department: Emergency medical reports or fire incident reports transcribed or from the daily master log:
|
$5.00
| |
(3) | Traffic Engineering Department: Preparation, research and typing of response for Traffic engineering inquiries such as the function of traffic signal: | $3.75 per quarter hour. | |
(4) | Municipal Court: The reproduction of Municipal Court records filed with the Clerk of Court is established by the Judge and filed by judgment entry in the Alliance Municipal Court. | ||
(5) | Health Department: Established by the Health Board and the State of Ohio. | ||
(d) Any public document, report or record which is not described above shall be reproduced for the requesting party at a reasonable cost established by the Appointing Authority or Elected Official. Reasonable cost may include expandable supplies, cost of retrieval, mailing or other delivery costs, and direct equipment operating and maintenance costs. Labor costs may be included only if the department is required to create a record that is not in their possession.
(e) Appointing authorities or elected officials may permit the dissemination of copies of documents constituting public records at no cost for those records which have previously been traditionally or routinely made available at no cost; provided, however, that the cost for the records identified in subsections (b) (3)-(9) and subsections (c) (1)-(5) above may not be waived. Copies of public records shall be made free of charge to other departments within City government and to other governmental entities which reciprocally provide free copies of records.
(f) A signed duplicate of a numerically numbered receipt by the person in charge of providing the copy shall be furnished to the individual upon payment. A duplicate copy of the receipt shall be retained by the Department along with a duplicate of the pay-in order and receipts shall be turned in daily, when practical, to the City Auditor. If payment is made by check through the mail, no receipt need be furnished to the individual.
(Ord. 29-12. Passed 5-21-12.)