(a) Overview. Certain actions necessary for the implementation of these regulations shall be administered by the Administrative Official (with assistance from the Clerk of Council, City Planner, and other City staff and consultants). In carrying out designated duties, the Administrative Official shall be required to administer this Ordinance precisely as it is written. No Administrative Official shall make changes or vary the terms of this Ordinance.
(b) Responsibilities of the Administrative Official. In addition to specific responsibilities outlined elsewhere in this Ordinance, the Administrative Official shall have the following responsibilities:
(i) Provide citizens and public officials with information relative to this Ordinance and related matters.
(ii) Assist applicants in completing appropriate forms and following procedures related to site plan review, rezoning, and other zoning matters outlined in this Ordinance.
(iii) Review all applications for site plan review, conditional use review, and planned development, and take any action required under guidelines stated in this Ordinance.
(iv) Issue certificates of occupancy in accordance with this Ordinance when all provisions of this Ordinance and other applicable ordinances and codes are met.
(v) Forward to the Commission completed applications for site plan review, conditional use review, planned unit development proposals, petitions for amendments to this Ordinance, and other matters that must be reviewed by the Commission.
(vi) Forward to the Board all materials related to applications for appeals, variances, or other matters on which the Board is required to act.
(vii) Forward to the Council all recommendations of the Commission concerning matters on which action is either mandatory or discretionary on the part of the Council.
(viii) Periodically report to the Commission on the status of City’s zoning and planning administration.
(ix) Record or cause to be recorded and prepare the official minutes of all meetings of the Commission and Board.
(x) Maintain official records and file all official minutes and documents in an orderly fashion.
(xi) Maintain the current official Zoning Map of the City and an up-to-date Zoning Ordinance text by recording all adopted amendments.
(xii) Review and investigate permit applications to determine compliance with the provisions of this Ordinance.
(xiii) Issue permits when all provisions of this Ordinance and other applicable ordinances are met.
(xiv) Perform inspections of buildings, structures, and premises to insure that the land use or improvements to the land are and will remain in compliance with this Ordinance.
(xv) Initiate and perform investigations into alleged violations of this Ordinance and proceed with appropriate corrective measures as required, including issuance of violation notices, issuance of orders to stop work, and revocation of permits.
(xvi) Perform other related duties required to administer this Ordinance.
(c) Responsibilities of the Clerk of Council. In addition to specific responsibilities outlined elsewhere in this Ordinance, the Clerk of Council or duly authorized representatives shall have the following responsibilities:
(i) Publish all notices required by this Ordinance.
(ii) Perform other related duties required to administer this Ordinance.
(d) Responsibilities of the City Planner. The City Planner may be a member of City staff or a firm or organization retained on a consulting basis, or the responsibilities may be shared by staff and a consultant. In addition to specific responsibilities outlined elsewhere in these regulations, upon request from the Council, the Commission, the Board, the Clerk of Council, the Administrative Official, an authorized department head, or other authorized City body or official, the City Planner shall fulfill the following responsibilities:
(i) Prepare and administer such plans and ordinances as are appropriate for the City and its environs, within the scope of the applicable enabling laws.
(ii) Advise and assist the Commission and be responsible for carrying out the directives of the Commission.
(iii) Advise and assist the Council and other authorized City bodies or officials and be responsible for carrying out their directives.
(iv) Provide citizens and public officials with information relative to this Ordinance and related matters.
(v) At request of the City, review applications for site plan review, conditional use review, planned development proposals, and take any action required under the guidelines stated in this Ordinance.
(vi) At the request of the Commission or Council, draft amendments to this Ordinance and other ordinances to accomplish the planning objectives of the City.
(vii) Periodically report to the Commission on the status of City’s zoning and planning administration.
(vii) Perform other related duties required to administer these regulations.