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For the purpose of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning.
AGENCY and USING AGENCY. Any department, agency, commission, bureau or other unit of the city government, which derives its support wholly or in part from the city.
BIDDERS’ LIST. A current file of sources of supply of articles for each category of commodities repetitively purchased for city use.
BIDDER’S SECURITY. In connection with any sealed bid process required by this chapter, each bid shall be accompanied by a bond, cashier’s check or cash in an amount of not less than 10% of total amount bid.
CITY MANAGER. The city’s City Manager and his or her designee.
DIRECTOR OF FINANCE. The city’s Finance Director and his or her designee.
PUBLIC PROJECTS. Shall have the same definition as set forth in § 135 of the City Charter (a project for the erection, improvement or repair of public buildings or works; for street, sewer or water work except maintenance or repairs; or for the furnishing of supplies or materials for any such project, including the maintenance or repair of streets, sewers or water works).
PURCHASES. Purchases of supplies and equipment shall include leases or rentals as well as transactions by which the city acquires ownership.
RESPONSIBLE BID. An offer, submitted by a responsible bidder, to furnish supplies and equipment or services in conformity with the specifications, delivery terms and conditions, and other requirements included in the notice inviting bids.
(1) A bidder who submits a responsible bid and who is not only financially responsible, but is possessed of the resources, judgment, skill, ability, capacity and integrity requisite and necessary to perform the contract according to its terms.
(2) A determination as to whether or not a bidder is a RESPONSIBLE BIDDER shall include an evaluation of relevant factors, including, but not limited to, the following factors:
(a) The ability, capacity and skill of the bidder to perform the contract or provide the maintenance and service required;
(b) Whether the bidder has the facilities to perform the contract promptly, or within the time specified, without delay or interference;
(c) The character, integrity, reputation, judgment, experience and efficiency of the bidder;
(d) The bidder’s record of performance of previous contracts, or provision of maintenance and service thereunder;
(e) The previous and existing compliance by the bidder with laws and ordinances relating to the contract, or the furnishing of maintenance and service thereunder;
(f) The sufficiency of the financial resources and ability of the bidder to perform the contract;
(g) The quality, availability and adaptability of the supplies and equipment to the particular use required;
(h) The ability of the bidder to provide future maintenance and service for the use of the subject of the contract;
(i) The number and scope of exceptions and conditions attached to the bid.
SUPPLIES and EQUIPMENT. Any and all articles, things or personal property furnished to or used by any agency.
(‘86 Code, § 3.36.010) (Ord. 3507, passed - - ; Am. Ord. 4517, passed 2-25-08; Am. Ord. 4745, passed 10-22-18)