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§ 2.48.010 PERSONS TO WHOM CIVIL SERVICE APPLIES.
   (A)   The provisions of article XXIVa, sections 192b to 192g, inclusive, of the charter of the city shall hereafter apply to all appointive employees of the city who are regular and full-time employees except: The City Manager; Police Judge; Chief of Police; Chief of the Fire Department; City Engineer; Street Superintendent; Superintendent of the Water Department; and members of the Board of Library Trustees; all employees of the public library; members of the Planning Commission; members of the Civil Service Commission; members of the Play-ground and Recreational Commission; and head of any other department now existing or hereafter created.
   (B)   All persons and only such persons as have been regularly employed by the city for the six months preceding the date upon which the notice to circulate the initiative petition for the adoption of this section was filed with the City Clerk and to whom article XXIVa of the charter is applied by the preceding section shall be deemed and are hereby declared to be in the civil service in their respective positions without examination.
('86 Code, § 2.48.010) (Ord. 1873, passed 11-8-38)
§ 2.48.020 RULE I: PURPOSE AND INTENT, TITLE.
   (A)   The purpose and intent of the following sections of this chapter, and any and all amendments thereto which may hereinafter be adopted by the City Council, are to establish such further rules and regulations which are, or may become, necessary for the complete and efficient operation of the Civil Service Department.
   (B)   This chapter shall be known and may be cited as the “Personnel Rules and Regulations of the City of Alhambra.”
('86 Code, § 2.48.020) (Ord. 3898, passed - - )
§ 2.48.030 RULE II: DEFINITIONS.
   For the purpose of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning.
   ALLOCATION. The assignment of a single position to its proper class in the position classification plan.
   APPLICANT. A person who has filed an application to take a civil service examination.
   APPOINTING AUTHORITY. The City Manager.
   APPOINTMENT. The designation of a person by due authority to become an employee, signing of the proper forms to record that designation and acceptance by the person of the position and conditions as hereinafter provided in these rules.
   CHARTER. The charter of the city of Alhambra.
   CLASS or CLASSIFICATION. All positions sufficiently similar in duties, authority, responsibility, and working conditions to permit their grouping under a common title and application with equity of common standards of selection, transfer, demotion, promotion and compensation.
   CLASSIFIED SERVICE. All positions in the city's service to which article XXIVa of the charter of the city applies and which are not excepted by Initiative Ordinance No. 1873 (§ 2.48.010 of this code).
   CODE. The Alhambra municipal code.
   COMMISSION. The Civil Service Commission of the city of Alhambra.
   CONTINUING SERVICE. The continuing service of a regular employee in a payroll status without interruption except for authorized leaves of absence.
   COUNCIL. The City Council of the city of Alhambra.
   DAYS. Calendar day unless specified to the contrary herein.
   DEMOTION. The movement of an employee from one class to another class having a lower maximum rate of pay.
   ELIGIBLE. A person whose name is on an employment list, promotional list or reemployment list.
   EMPLOYEE. Any person holding a position in the city's service, either temporary or permanent.
   EMPLOYMENT LIST. A list of names of persons who have taken an examination for a class in the classified service and have qualified.
   EXAMINATION. The techniques used to select those most likely to succeed in performing duties of positions in the classified service for the purpose of establishing employment lists.
   FULL-TIME POSITION. A position requiring the incumbent to work a standard work week for that position as provided for in § 2.50.010 of this code.
   HOURLY EMPLOYEES. Those employees who are distinct from regular employees and are paid on an hourly basis.
   LAY-OFF. The separation of employees from the active work force due to lack of work or funds, or to the abolition of positions by the City Council for the above reasons or due to organizational changes.
   PART-TIME POSITION. A position requiring the incumbent to work less than the standard work week for that position as provided for in § 2.50.010 of this code.
   PERMANENT EMPLOYEE. A regular, full-time employee who has successfully completed the probationary period in his or her position after having been appointed from an employment list and has been retained as hereinafter provided in these rules.
   PERSONNEL OFFICER. The personnel officer of the city, or if that position is vacant, the City Manager or his authorized designee.
   POSITION. A group of duties and respon-sibilities requiring the full-time or part-time employ-ment of one person. A position can only be established by action of the City Council.
   PROBATIONARY PERIOD. A working test period during which an employee is required to demonstrate his or her ability to perform the duties of his or her position and is subject to termination without cause.
   PROMOTION. The movement of an employee from one class to another class having a higher maximum rate of pay.
   PROMOTIONAL EXAMINATION. An exami-nation for a particular class which is open only to regular employees meeting the qualifications for that class.
   PROMOTIONAL LIST. A list of names of persons who have taken a promotional examination for a class in the classified service and have qualified.
   PROVISIONAL APPOINTMENT. A tem-porary appointment of a person whose name does not appear on an eligible list.
   REEMPLOYMENT LIST. A list of names of probationary and regular employees who have been laid off.
   REGULAR EMPLOYEE. An employee occupying a position established on a continuing basis, as distinct from an hourly employee.
   REINSTATEMENT. The placing on an eligibility list without examination of a former regular employee or probationary employee who has resigned in good standing.
   REMOVAL. Termination of employment as a result of disciplinary action. Discharge and dismissal shall be synonymous with removal.
   SEASONAL APPOINTMENT. The same as temporary.
   SUSPENSION. The temporary separation from the service of an employee for disciplinary purposes.
   TEMPORARY APPOINTMENT. An appoint-ment of a person who possesses the minimum qualifi-cations established for a particular class and who has been appointed to a position in that class in the absence of available eligibles for a period of less than six months.
   TEMPORARY EMPLOYEE.
      (1)   An employee who has been appointed to a temporary position or
      (2)   An employee who has been pro-visionally appointed to a permanent position without having been appointed from an eligible list.
   TRANSFER. A movement of an employee from one position to another position in the same class, or from one class to another class having the same maximum salary, similar duties and basic qualifica-tions.
('86 Code, § 2.48.030) (Ord. 3898, passed - - )
§ 2.48.040 RULE III: GENERAL PROVISIONS.
   (A)   Discrimination. All personnel actions, including appointments and promotions in the classified service, shall be made without regard to sex, race, age, national origin, color, religious or political affiliation.
   (B)   Political activities.
      (1)   No employee shall participate in political activities of any kind while in uniform.
      (2)   No employee shall engage in political activity during working hours or within city offices.
      (3)   No employee, directly or indirectly, shall knowingly solicit political funds or contributions from other city officers or employees or from persons on city employment lists.
      (4)   Nothing in this division (B) shall prohibit an off-duty employee from:
         (a)   Communicating through the mail, or by other means, requests for political funds or contributions to a significant segment of the public which may include city employees.
         (b)   Soliciting or receiving political funds or contributions to promote the passage or defeat of a ballot measure which would affect the rate of pay, hours of work, retirement, civil service system, or other working conditions of state or city employees.
      (5)   Nothing in this division (B) shall prohibit a recognized employee organization from soliciting funds and contributions from its own membership during off-duty hours.
   (C)   Amendment and revision of rules. Recom-mendations for amendment and revision of these rules may be made by the personnel officer after compliance with Cal. Gov't Code §§ 3500 et seq.
('86 Code, § 2.48.040) (Ord. 3898, passed - - ) Penalty, see § 1.12.010
§ 2.48.050 RULE IV: POWERS AND DUTIES OF THE CIVIL SERVICE COMMISSION.
   Pursuant to article XXIVa of the Alhambra city charter, the Civil Service Commission shall have the following duties and powers:
   (A)   The Commission shall hear administrative review appeals as prescribed in this chapter.
   (B)   In any investigation or hearing conducted by the Commission, the Commission shall have the power to examine witnesses under oath and compel their attendance and/or production of evidence by subpoenas issued in the name of the city and attested by the City Clerk. Refusal of a person to attend or to testify in answer to such a subpoena shall subject the person to prosecution by the city in the same manner as provided for by the general laws of this state.
   (C)   Each member of the Commission shall have the power to administer oaths to witnesses.
   (D)   The findings and recommendations of the Commission shall be final.
   (E)   The Commission shall have the power to provide general rules and regulations for the classifi-cation of employees.
   (F)   The Commission shall have the power to provide regulations with respect to the civil service examinations on the subjects described in the charter.
   (G)   The Commission and the Personnel Officer shall determine the records to be maintained for employees in the classified service.
('86 Code, § 2.48.050) (Ord. 3898, passed - - )
§ 2.48.060 RULE V: DUTIES OF THE PERSONNEL OFFICER.
   The Personnel Officer shall:
   (A)   Administer all the provisions of this chapter, the personnel rules and regulations adopted here-under, and other personnel matters not specifically reserved to the City Council or the Civil Service Commission;
   (B)   Provide for the preparation and recommendation of personnel rules and regulations and revisions and amendments thereto as appropriate;
   (C)   Provide for the preparation and recommendation of a position classification plan, including class specifications and revisions thereto;
   (D)   Provide for the preparation and recommendation of a compensation plan and revisions thereof, covering all classifications in the classified service;
   (E)   Provide for the preparation and recommendation of rules and regulations relating to employer-employee relations and equal employment oppor-tunity;
   (F)   Encourage and exercise leadership in the development of effective personnel administration within the various city departments;
   (G)   Establish and maintain records of all city employees in which there shall be set forth as to each employee the class, title, pay or status, and other relevant data;
   (H)   Report periodically to the City Council and/or the Civil Service Commission on the admini-stration of the personnel system and other personnel matters as appropriate; and
   (I)   Develop and implement other policies and administrative regulations, not inconsistent with this chapter or the charter, as may be proper and necessary for implementation and/or enforcement.
('86 Code, § 2.48.060) (Ord. 3898, passed - - )
§ 2.48.070 RULE VI: POSITION CLASSIFICATION PLAN.
   (A)   Preparation of the plan. The Personnel Officer, or a person or agency employed for that purpose, shall ascertain and record the duties and responsibilities of all positions in the classified service, and after consultation with heads of depart-ments affected, shall recommend a classification plan for such positions. The classification plan shall consist of classes of positions defined by class specifications. The classification plan shall be so developed and maintained that all positions sub-stantially similar with respect to duties, responsi-bilities, authority, and character of work are included within the same class, and that the same schedules of compensation may be made to apply with equity under like working conditions to all positions in the same class.
   (B)   Adoption of the plan. Before the classifi-cation plan, or any part thereof, shall become effective, it shall first be approved by the City Council. Upon adoption, provisions of the plan shall be observed in the handling of all personnel actions. The plan may be amended or revised as necessary in the same manner as originally established.
   (C)   Allocation of positions. The Personnel Officer shall allocate each and every position in the classified service to one of the classes established by the plan.
   (D)   New positions. When a new position is created, before the same may be filled, the appointing authority shall notify the Personnel Officer; and, except as otherwise provided by ordinance or these rules, no person shall be appointed to the position until the classification plan has been amended to provide therefor and an appropriate employment list established.
   (E)   Reclassification. Positions which have changed materially so as to necessitate reclassification shall be allocated by the Personnel Officer to a more appropriate class in the same manner as originally classified and allocated. Reclassification shall not be used to avoid restrictions surrounding demotions and promotions. Upon the recommendation of the depart-ment head and/or Personnel Officer, the incumbent of a reclassified position may be appointed to that position by the appointing authority with the approval of the City Council.
('86 Code, § 2.48.070) (Ord. 3898, passed - - )
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