(A) GRD and plumbing record keeping. The FSE shall retain all manifests, receipts, and invoices of all cleaning, maintenance, grease removal of/from the GRD, disposal carrier and disposal site location for at least three years. Such records, which include at a minimum the following, shall be made immediately available for inspection and copying to the City representative upon request:
(1) A logbook of grease interceptor, grease trap, or grease control device cleaning and maintenance practices.
(2) Copies of records and manifests of waste hauling GRD contents. The grease haulers shall leave at the facility site, a manifest with the following information:
(a) Name of the site pumped
(b) Street address
(c) Date and time pumped
(d) Temperatures (inlet and outlet)
(e) Loading in GRD (% of FOG and bottom solids)
(f) Volume collected
(g) Hauler name
(i) Truck ID#
(j) Any observed GRD structural problems
(k) Final destination of material collection
(l) Manifest must be signed
(3) Records of sampling data and sludge height monitoring for FOG and solids accumulation in the GRDS.
(4) Records of any sanitary sewer overflows, backups, spills, and/or cleaning of the lateral or sewer system.
(5) A record of Best Management Practices (BMPs) being implemented including employee training.
(6) Any other information deemed appropriate by the City to ensure and document compliance with this ordinance.
(B) Tallow bin record keeping. The FSE shall keep all manifests, receipts and invoices of all oil/grease removal from the FSE, disposal carrier and disposal site location for no less than three years. The FSE shall, upon request, make the manifests, receipts, and invoices available to any City representative. These records may include:
(1) A logbook of all segregated oil bins cleaning and maintenance practices.
(2) A record of Best Management Practices (BMPs) being implemented including employee training.
(3) Copies of records and manifests of waste hauling activities.
(4) Records of any spills and/or cleaning.
(5) Annual training for existing FSE staff, not limited to the kitchen staff, and immediate training for all new FSE staff, shall be documented and employee signatures retained indicating each employee’s attendance and understanding of the practices. Training records shall be available for review at any reasonable time by the City representative.
(6) Any other information deemed appropriate by the City to ensure compliance with the ordinance.
(Ord. 4620, passed 10-28-13)