(A) All requests for public records shall be in writing and on a form supplied by the County Public Information Officer and shall describe the requested public records with particularity. Any requests for public records that do not comply with this requirement shall be denied and the person making the request will be notified in writing by the county, pursuant to § 36.36.
(B) All written requests must include, at a minimum, the following:
(1) The requester’s full legal name (which for an individual, consists of one given name and one surname or patronymic) and a mailing address, telephone number, and e-mail address, if one is available:
(a) At the Public Information Officer’s sole discretion, he or she may request that the person making the request for public records produce a government-issued photograph identification card or document. If such photograph identification cannot be produced, then the Public Information Officer may deny a request for public records; and
(b) A request cannot be made under a fictitious name because such conduct lends itself to fraud, harassment, harm, and/or mischief, by reason of the concealment involved, and such conduct is unlikely to promote the purposes of this subchapter.
(2) A business which, for the purposes of this subchapter, shall include a corporation, limited liability company, trust, partnership, or other entity that is recognized as a legal entity by law, may make a request for public records:
(a) At the Public Information Officer’s sole discretion, he or she may request that the business provide a certificate of good standing from the state’s Secretary of State be submitted with the request; and
(b) At the Public Information Officer’s sole discretion, he or she may request that the person making the request for public records produce a government-issued photograph identification card or document. If such photograph identification cannot be produced, then the Public Information Officer may deny a request for public records.
(3) The date of the request;
(4) A clear indication that the document is a public records request;
(5) A clear and concise description of the public records requested for inspection and/or copying;
(6) If the public records request is for a list of individuals, a statement that the list will not be used for commercial purposes or that the requester is authorized or directed by law to obtain the list of individuals for commercial purposes, with a specific reference to such law or court order; and
(7) Whether the request for public records is for printed or digital copies of the public record.
(Ord. 2019-4, passed 2-19-2019)