The position of Director of the Department of Finance and Records ("Director") shall be created and shall be subject to the following:
(A) The position of Director is a full-time exempt position and paid compensation and benefits according to the current annual Zionsville Salary Ordinance ("salary ordinance"); and
(B) The Director is an at-will employee subject to the provisions contained in this section and the provisions of the Town of Zionsville Reorganization 2.0 as passed by the Town Council in Resolution No. 2014-11 ("Reorganization 2.0"); and
(C) The position shall be subject to a job description created by the Director of Human Resources for the town and approved by the Town Council; and
(D) The position shall be required to meet the duties and obligations of the town as outlined in state statue, town ordinance, the Town Employee Handbook and other such policies for employment with the town; and
(E) The position is a department head and shall provide oversight and supervision of all employees of the Department; and
(F) The Director shall inform the Director of Human Resources of any and all concerns related to an employee that serves as a direct report of the Director. The Director of Human Resources shall consult with the Director prior to an employment action resulting to suspension or termination of an employee of the Department unless the action(s) of the Department employee are such that there is an immediate risk of death, injury or reckless endangerment of the Department employee, to other town employees or the public at large. Notwithstanding, the ultimate decision to suspend or terminate an employee (other than the Director, as a department head) shall be a decision of the Mayor upon recommendation of the Director of Human Resources; and
(G) Pursuant to Reorganization 2.0 section ZR2A3, the Mayor shall appoint the Director; and
(H) The Director will be subject to Reorganization 2.0 section Z42A24 which states that the Mayor must have the approval of the majority of the Town Council before the executive may discharge a department head; and
(I) Pursuant to Reorganization section ZR2A3, the Director shall be responsible for all statutory duties of the Clerk Treasurer of a town found in I.C. 36-5-6 et seq. Such duties may be delegated to other employees of the town to complete the day-to-day tasks to fulfill such statutory duties; and
(J) The Director shall work under the policies, budgets, and directors established by the Mayor and the Town Council; and
(K) The Director is the senior paid staff executive responsible for all operations of the Department; and
(L) The Director shall coordinate and consult with the Mayor, Deputy Mayor, other department heads and the Town Council President as needed and necessary to carry out the duties of the Director and the Department; and
(M) The Director shall be responsible for preparing any and all required financial statements and records required by the Town Council to fulfill the Town Council's duty as the legislative body of the town; and
(N) The Director shall timely provide to the Town Council, at the request of the Town Council President and any member of the Town Council, any and all financial statements and records of the town to full the Town Council's duty as the legislative body of the town; and
(O) The Director shall annually prepare a recommended budget for the Department and the town and provide such recommended budget to the Mayor and to the Town Council as part of the town's budget adoption process which shall be completed on a schedule set by the President of the Town Council; and
(P) The Director shall be responsible for recommending new positions to the Director of Human Resources, as needed and necessary to carry out the duties of the Department. The Director shall submit a list of such positions as needed and no less than annually for consideration by the Mayor and the Town Council.
(Q) Any and all new job descriptions, salary and benefits for any such position must be approved by the Town Council prior to advertising the position or interviewing candidates for a position (including both internal and external candidates). No employment offer shall be made for a new position of the Department unless the position has been approved and funded by the Town Council. This requirement does not apply to positions that have been previously approved in the town's current salary ordinance and funded in the Department budget that has been approved by the Town Council as part of the town's budget as amended from time-to-time.
(Ord. 2023-05, passed 2-13-2023)