A. Generally. The Planning Board shall adopt rules for the transaction of its business and shall keep a record of its members' attendance and its resolutions, discussions, findings and recommendations, which record shall be a public record.
B. Compensation. Members of the Planning Board shall receive no compensation for their services.
C. Schedule.
1. The Planning Board shall establish a regular meeting time and place.
2. Unless there is no business to be conducted, the Planning Board shall hold at least one meeting monthly.
3. The Planning Board may elect to change and/or delete meeting dates, times and/or locations of its regular meetings.
D. Open Meetings. All meetings and hearings shall be open to the public.
E. Official Record.
1. The Planning Board shall keep minutes of its proceedings showing the vote of each member upon each question and the absence or failure of any member to vote.
2. Unless otherwise provided by law, all records and minutes shall be public record.
F. Quorum.
1. No official business of the Planning Board may be conducted without a quorum present.
2. A quorum shall consist of a majority of actual membership excluding vacant seats.
G. Voting.
1. An affirmative vote of the majority of Planning Board members constituting a quorum is required for all decisions.
2. The Chairperson shall vote as any other member.
3. The members appointed to the BOA by the Board of Wake County Commissioners as representatives of the extraterritorial area outside the town shall have equal rights, privileges and duties with the other members of the Planning Board regardless of whether the matters at issue arise within the town or within the extraterritorial area.
H. Attendance. Faithful attendance at meetings of the Planning Board is considered a prerequisite to continued membership, and the appointing authority may remove and replace any member continually delinquent in his duty to attend. Specifically, members of the Planning Board may be removed by the Board of Commissioners at any time for:
1. Failure to attend three consecutive meetings; or
2. Failure to attend 70% or more of the meetings within any 12-month period; or
3. For any other good cause related to performance of duties.
I. Conflict of Interest.
1. A member of the Planning Board shall not vote, nor participate in any manner that would violate an affected person's constitutional rights to an impartial decision maker; including, but are not limited to:
a. A member having a fixed opinion prior to hearing the matter that is not susceptible to change;
b. A close family, business, or other associational relationship with an affected person; or
c. Financial interest in the outcome of the matter.
2. If an objection is raised to a member's participation and that member does not recuse himself or herself, the remaining members shall by majority vote rule on the objection.
(Ord. 2020-36, passed 12-2-2019; Ord. 2023-12, passed 11-7-2022)