A. Authorization to Execute Contracts. The city manager shall be authorized to solicit proposals and contract for professional services within his or her approval limit defined in Section 2.24.012. All contracts requiring city council approval as defined in Section 2.24.012 shall be approved by a majority vote of the city council.
B. Process for Award of Contracts. The city manager shall attempt to assure that all qualified and interested consultants have the opportunity to provide proposals for the provision of city services. The selection of consultants for specific projects shall be based on a variety of factors, including consultant’s experience, approach, availability, and knowledge of the subject area; fee for services shall be considered, but shall not be an overriding consideration.
1. In the formal competitive procedure, the respective department shall cause a request for proposal (RFP) or request for qualifications (RFQ) to be prepared, which shall be distributed to all qualified consultants through an e-procurement, in trade publications, at City Hall, or other acceptable forms of general circulation or publications to maximize distribution, and to those who request a copy of the RFP or RFQ. Proposals need not be sealed and opened in a formal bid opening process, and are subject to negotiation of both scope and fee. The city manager can waive the formal competitive procedure up to his or her authority limit as defined in Section 2.24.012. The city manager shall screen proposals and make a recommendation to the city council for contract award. The city council, if it finds that the public interest will not best be served by a formal proposal process, may waive the solicitation of requests for proposal and/or request for qualifications, and may award contracts for professional services based on a single proposal.
2. In the informal competitive procedure, contracts may be awarded without a formal request for proposal or request for qualifications process, based on the particular requirements of the service to be provided and the experience and availability of the individual consultant(s) and require solicitation of at least three quotes, unless waived by the city manager acting in the best interest of the city. (Ord. 414 § 9, 2022; Ord. 42 § 1, 1990)