There is created the position of purchasing officer, who shall be appointed by the city manager. The purchasing officer shall be the head, and have the general supervision of all purchasing functions of the city. The duties of the purchasing officer may be combined with those of any other office or position. Subject to supervision of the city manager, the purchasing officer shall have the authority to:
A. Purchase or contract for supplies, services and equipment required by any using agency, within the limits of the current budget approved by the city council, and in accordance with purchasing procedures prescribed in this chapter, such administrative regulations as the purchasing officer shall adopt for the internal management and operation of the purchasing function, and such other rules and regulations as shall be prescribed by the city council or the city manager;
B. Negotiate and recommend execution of contracts for the purchase of supplies, services and equipment;
C. Act to procure for the city the needed quality in supplies, services and equipment at least expense to the city;
D. Discourage uniform bidding and endeavor to obtain as full and open competition as possible on all purchases;
E. Prepare and recommend to the city manager, rules and procedures governing the purchase of supplies, services and equipment for the city and revisions and amendments to such rules and procedures;
F. Prescribe and maintain such forms as are reasonably necessary to conform to the requirements of this chapter and other rules and regulations;
G. Recommend to the city manager the transfer of surplus or unused supplies and equipment between departments and using agencies, as needed, and the sale of all supplies and equipment unsuitable for city use;
H. Maintain vendors’ files and such other records as are needed for the efficient operation of the purchasing function;
I. Create, maintain, and revise as necessary formal administrative policies and procedures governing all aspects of the purchasing system of the city. Said policies and procedures, including any subsequent revisions, shall be approved by the city manager and shall be consistent with the provisions of this chapter. In the event that an ambiguity or conflict arises between said policies and procedures and the provisions of this chapter, the provisions of this chapter shall prevail. (Ord. 414 § 4, 2022; Ord. 42 § 1, 1990)