Any person desiring to apply for a special event permit shall do so by filing a written application with the community services department not fewer than ninety (90) days prior to the proposed event and no earlier than three hundred sixty-five (365) days prior to the event. The application shall be made on forms provided by the city and shall be accompanied by the following:
A. A nonrefundable application fee listed in the community services user fee schedule established by resolution of the city council. The application fee must be submitted when the applicant or sponsor files the application. Other costs for city services shall be invoiced to the applicant no later than ten (10) calendar days after the expiration date of the permit. The applicant shall pay said costs within thirty (30) calendar days of invoice or late fees shall apply.
B. The applicant may request a waiver of the application fee. Such request shall require a community activity grant application, found on Yucaipa.org or at the city clerk’s office. Requests for fee waiver through the community activity grant process will be reviewed by the city council at a regular scheduled city council meeting. The application must be submitted.
C. Certificate of liability insurance. Insurance certificate must be issued by insurance underwriters “admitted” by the California Insurance Commission and rated “A” or better by AM Best. Requirements are:
1. Minimum one million dollar ($1,000,000.00) general liability limit.
2. Minimum one million dollar ($1,000,000.00) general automobile liability.
3. Minimum one million dollar ($1,000,000.00) worker’s compensation.
4. On an additional insured endorsement, the city, its elected officials, officers, and agents are to be named as additionally insured.
5. Minimum limits of coverage may change depending on event.
D. Applicants who intend to have food vendors must provide a copy of the county of San Bernardino department of environmental health temporary food facility permit.
E. Applicants who intend to provide or sell alcohol on public property or public right-of-way, or if served on private property but within a special event location that encompasses public right-of-way (e.g., closed street, alley or sidewalk), the event organizer shall comply with the following conditions:
1. Obtain and comply with the applicable liquor license or permit issued by the
State of California Department of Alcoholic Beverage Control, and provide such license or permit to the city;
2. Service must end by 12:00 a.m.;
3. Liquor liability must be included on insurance coverage;
4. Trained volunteers or paid security personnel must be posted at every entrance/exit point to ensure that no person under the age of twenty-one (21) will be allowed into the alcohol service area; and
5. No outside alcohol may be brought into an alcohol service area and no alcohol may be removed. (Ord. 394 § 1, 2020)