4.20.117.7.1. Throughout the term of the franchise agreement, a franchisee shall maintain at its office location in the franchise service area or at another office location as agreed to by the city and shall make available for inspection, review or audit at either office within ten (10) business days after receipt of a written request by the city, complete and accurate books of account, records, maps, plans and other like materials of the franchisee applicable to the business, ownership and operations of the system and compliance by the franchisee with its franchise obligations within the city. The city shall maintain the confidentiality of all such materials and shall not disclose such materials to any other person other than to those employees and designated representatives as may be reasonably necessary for evaluation, provided that such confidentiality is consistent with applicable state and federal statutes, ordinances and regulations.
4.20.117.7.2. The city shall have the right to inspect, examine or audit such materials during normal business hours and upon reasonable notice to the franchisee for reasons related to the enforcement and administration of a franchise agreement, and to obtain information which has not otherwise been provided to the city or which city has reasonable basis to believe has not been reported fairly and accurately, provided that such additional information is required by, or relates to franchisee's compliance with its obligations under the ordinance codified in this title or the franchise agreement with respect to the operations of the franchisee within the city, and where necessary, the larger cable system of which the system within the city is a part so as to verify income and expense allocations to the franchisee's operations in the city.
4.20.117.7.3. Franchisee shall make available books, records and other documents maintained at any location outside the franchise area for review at the franchisee's office, as set forth in the franchise agreement, within seven days after receipt of written request, or the city may review such materials at such other location provided that the franchisee reimburses the city for reasonable travel expenses to and from such other location. City may inspect, review and audit any materials of franchisee which are reasonably necessary to enable the city to determine the accuracy of franchisee's pro rata allocation of expense and revenues to the franchise area.