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The grantee shall file the following reports with the county as indicated herein, unless modified by terms of the grantee's franchise agreement:
(A) Regulatory communications. All reports required by the Federal Communications Commission (FCC) including, but not limited to, annual proof of performance tests and results and Equal Employment Opportunity (EEO) reports.
(B) Facilities report. An annual report setting forth the physical miles of plant construction and plant in operation during the fiscal year.
(C) Grantee rules. The grantee's schedule of charges, contract or application forms of regular subscriber policy regarding the processing of subscriber complaints, delinquent subscriber disconnect and reconnect procedures and any other terms and conditions adopted as the grantee's policy in connection with its system subscribers, shall be filed with the county.
(D) Proof of bonds and insurance. The grantee shall submit to the county the required performance bond, or a certified copy thereof, and written evidence of payment of required premium, and certificates of policies of insurance required by this chapter, and written notice of payment of required premium.
(E) Financial and ownership reports. The grantee shall submit to the county an independently audited annual financial statement for its county system, including a balance sheet and income statement which details gross revenues for the county system. Unless modified by terms of grantee's franchise agreement, a copy of the annual audit report of the grantee's parent company shall also be provided.
(F) Operational reports. The following system and operational reports shall be submitted annually to the county:
(1) A report on the system's technical tests and measurements as set forth herein and in the franchise agreement;
(2) A summary of the previous year's activities including, but not limited to, new services offered;
(3) A summary of complaints received and handled; and
(4) A summary of the number of outages (three or more service calls in one area).
(G) Additional reports. The grantee shall prepare and furnish to the county, at the times and in the form prescribed, such additional reports with respect to its operation, affairs, transactions or property as may be reasonably necessary and appropriate to the performance of any of the functions or duties of the county in connection with the system.
(H) Exclusions for small systems. Small system operators, as classified under current FCC guidelines, shall be permitted to petition the county to secure waivers of certain reporting requirements in the franchise.
(Ord. 3502, passed 10-7-02)
The grantee shall at all times maintain the following reports:
(A) Complaints/service interruptions. A record of all complaints received and interruptions or degradation of service experienced for the preceding period prior to a performance review.
(B) Plans/maps. A full and complete set of plans, record and "as-built" maps showing the exact location of all cable communication system equipment installed or in use in the county, exclusive of subscriber service drops.
(1) The grantee shall provide the "as built" maps to the county using a geographical information systems format approved by the county, which accurately displays their "as built" system.
(2) These maps will be kept current continuously, and updated at least annually by the grantee.
(C) Contractor records. A comprehensive record of all personnel transactions and utilization of contractors, subcontractors, vendors and suppliers.
(D) Other records. The county may impose reasonable requests for additional information, records and documents from time to time, as may be reasonably required for the purpose of determining the grantee's compliance with this chapter.
(Ord. 3502, passed 10-7-02)
The grantee shall at all times maintain the following records:
(A) Public notice. Minimum public notice of any public meeting relating to this chapter or the franchise shall be by publication in a newspaper of general circulation in the area at least seven days prior to the meeting, and by posting at the County Courthouse and county buildings in which meetings of the County Council are held.
(B) Captions. The captions to sections throughout this chapter are intended solely to facilitate reading and reference to the sections and provisions of this proposal. Such captions shall not affect the meaning or interpretation of this chapter.
(C) Franchise applications. Applicants for a franchise shall submit to the county written applications utilizing the appropriate standard format provided by the county, at the time and place designated by the county for accepting applications and including the designated applications and including the designated application fee, if any.
(Ord. 3502, passed 10-7-02)
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