The Community Access Panel shall:
(a) Advise Council as to possible courses of action with regard to its purpose, including all matters relating to cable, electronic, or data communications within the Village;
(b) Initiate public education activities related to its purpose and receive public comments;
(c) Conduct an annual planning process that results in priorities and specific activities centering on its purpose, which will include adopting rules and procedures (or otherwise following Robert's Rules of Order) to carry out its purpose that are consistent with the Village Charter and Ohio Sunshine Laws, approved by Council and filed with the Clerk of Council;
(d) Keep minutes of its proceedings that reflect the actions of the Community Access Panel, the reasoning behind those recommendations, and the vote of each member upon each question or, if absent or failing to vote, indicating as such. Minutes and the records of all official actions shall be approved and filed with the Clerk of Council and kept as a public record;
(e) Hold regular public meetings that are properly announced and provide a list of agenda items to the Clerk of Council a week before a regular meeting, which is available to interested citizens;
(f) Serve as a sounding board for issues related to its purpose and provide feedback and information to Council, which may include coordinating, assisting and unifying the efforts of private groups, institutions and individuals within the Village and Miami Township in accordance with the purposes of this chapter as well as liaising and communicating with public and private agencies and organizations of local, regional, State and national scope whose programs and activities have an impact on the quality of communications or which can be of assistance to the Panel;
(g) Review cable operations, direct local access operations and meet with the franchisee;
(h) Recommend to Council actions that could be taken to accomplish the goals of the Village;
(i) Carry out such other duties as may be assigned to it by Council.
(Ord. 2015-21. Passed 11-16-15.)