The Library Commission shall:
(a) Not interfere with the day-to-day operations of the library or in the management of bequests made to the Yellow Springs Library Association;
(b) Be observant of the maintenance needs of the building and grounds and report any problems to the Yellow Springs Librarian, who will pass this information on to the Village Manager;
(c) Conduct an annual planning process that results in priorities and specific activities centering on its purpose, which will include adopting rules and procedures (or otherwise following Robert's Rules of Order) to carry out its purpose that are consistent with the Village Charter and Ohio Sunshine Laws, approved by Council and filed with the Clerk of Council;
(d) Keep minutes of its proceedings that reflect the actions of the Library Commission, the reasoning behind those recommendations, and the vote of each member upon each question or, if absent or failing to vote, indicating as such. Minutes and the records of all official actions shall be approved and filed with the Clerk of Council and kept as a public record;
(e) Hold regular public meetings that are properly announced and provide a list of agenda items to the Clerk of Council a week before a regular meeting, which is available to interested citizens;
(f) Serve as a sounding board for issues related to its purpose and provide feedback and information to Council, which may include coordinating, assisting and unifying the efforts of private groups, institutions and individuals within the Village and Miami Township in accordance with the purposes of this chapter as well as liaising and communicating with public and private agencies and organizations of local, regional, State and national scope whose programs and activities have an impact on the public library or which can be of assistance to the Commission;
(g) Review all proposals for modifications to the building and grounds;
(h) Recommend to Council actions that could be taken to accomplish the goals of the Village;
(i) Carry out such other duties as may be assigned to it by Council.
(Ord. 2015-24. Passed 11-16-15.)