(a) Award of Vacation Credits.
(1) Each regular, full-time employee of the City shall be entitled to vacation leave credit for each completed hour in active pay status as follows:
Length of Service (Complete Years) | Hourly Accrual Rate | Annual Rate | Maximum Accumulation | Maximum Payout |
Less than 5 years | 0.04616 | 12 days | 240 | 240 |
5 years to 10 years | 0.05769 | 15 days | 240 | 240 |
10 years to 15 years | 0.06924 | 18 days | 360 | 360 |
15 years to 20 years | 0.08076 | 21 days | 360 | 360 |
Over 20 years | 0.09231 | 24 days | 360 | 360 |
(2) Part-time, seasonal, student, external, temporary, volunteer, or other nonpermanent employees shall not be entitled to vacation leave credits.
(b) Accumulation. Vacation leave accumulation for all full-time employees shall be capped as provided in division (a)(1) of this section based on an employee's length of service.
(c) Prior Service Credit. Beginning on the effective date of this division:
(1) Employees hired before July 5, 1987: A person employed by the City who is currently earning vacation credits under employment with the State, any political subdivision of the State, or the armed forces is entitled to have the employee's prior service with the State, the political subdivision, or the armed forces counted as service with the City for the purpose of computing the employee's hourly vacation credit accrual rate upon hire.
(2) Employees hired on or after July 5, 1987: A person employed by the City who is currently under employment with the State, any political subdivision of the State, or the armed forces is entitled to have six (6) years of the employee's prior service with the State or any political subdivision of the State counted as service with the City for the purpose of computing the employee's hourly vacation credit accrual rate upon hire, upon proper certification of the employee's prior service from the State, the political subdivision of the State, or the armed forces.
Statutory reference: ORC 9.44
(3) The Administrative Steering Committee is hereby authorized to establish a personnel policy whereby City Council or the appointed official may grant prior service credit for non-Ohio public service or private sector service to a hiree for an unclassified, nonunion position, up to a maximum of six (6) years for the hiree's prior employment, for the purpose of computing the employee's hourly vacation credit accrual rate upon hire.
(4) For any employee hired prior to the effective date of this division, the prior service credit rules in effect at the time of that employee's hire shall control and no employee shall be entitled to retroactive accrual credits.
(d) Transfers. For employees hired on or after the effective date of this division:
(1) A person hired by the City who is currently earning vacation credits under employment with the State, any political subdivision of the State, or the armed forces may transfer up to a maximum of eighty (80) hours of unused, accumulated vacation leave with the State, political subdivision, or armed forces, upon proper certification of the unused, accumulated vacation leave balance from the State, political subdivision or armed forces. Any hours transferred shall not be eligible for payment under division (e) of this section and shall be used before any vacation credits earned from City employment.
(2) The Administrative Steering Committee is hereby authorized to establish a personnel policy whereby City Council, for employees hired by Council, or the hiree's appointed official, may authorize the transfer of up to a maximum of eighty (80) hours of unused, accumulated vacation leave from the hiree's then current non-Ohio public service or private sector service for unclassified, nonunion positions.
(e) Payment upon Separation. An employee who resigns or dies is entitled to payment, at his or her current rate of pay, for any accumulated, unused vacation leave earned up to the time of resignation or death, up to a maximum of two hundred forty (240) or three hundred sixty (360) hours, as applicable, provided the following has occurred:
(1) The employee has successfully completed his or her probationary period;
(2) The employee has given proper notice of resignation; and
(3) The employee has returned all City property in his or her possession.
An employee who is terminated for just cause shall not be entitled to compensation for any accumulated, unused vacation leave.
(f) Personnel Policy. The Administrative Steering Committee shall establish and maintain a policy or policies in the City's Personnel Policy Manual regarding the use of vacation leave, any disciplinary procedures regarding the abuse or misuse of vacation leave, and other related matters.
(Ord. 2022-13. Adopted 05/26/22)