(a) Powers and Duties. The Payroll & Benefits Division, under the supervision and direction of the Finance Director, shall perform the following functions:
(1) Oversee and administer the compensation and payroll of the City's employees including, but not limited to, reconciling payroll data, paycheck deposits, wage deductions, pension payments, bonuses, overtime, holiday pay, leave usage, and reporting taxes;
(2) Oversee and maintain employee payroll files including recording of new hires and editing of existing employee payroll files;
(3) Oversee and administer City employee timekeeping, leave banks and leave usage;
(4) Oversee and administer enrollment of employees in the City's health insurance plans;
(5) Oversee the City's compliance with all income tax laws and reporting and with all pension system requirements and reporting;
(6) Keep adequate records of all employees' compensation and benefits in accordance with Xenia City Code, the Personnel Manual, directives of the Administrative Steering Committee, applicable collective bargaining agreements, and the policies and procedures set forth by the Finance Director;
(7) Maintain records for exempt and nonexempt employees in accordance with the Fair Labor Standards Act;
(8) Assist the appropriate City official(s) with labor negotiations; and
(9) Maintain and administer the employee apparel program.
(b) Additional Powers and Duties. The Payroll & Benefits Division may also perform any other functions consistent with employee payroll and benefits as may be necessary or as the City Council, the City's ordinances, federal law, or applicable state law may designate.
(Ord. 2022-35. Adopted 09/22/22)