252.02 FUNCTIONS.

   (a)   Powers and Duties. The Accounting Division, under the supervision and direction of the Finance Director, shall perform the following functions:

      (1)   Keep financial records giving a full and accurate account of the moneys received and disbursed by, or on behalf of, the City;

      (2)   Receive and have custody of all moneys paid to the City and those moneys payable from the Xenia Municipal Court, as required by law;

      (3)   Disburse moneys when the claim thereon has been submitted in the proper form, correctly computed, fully approved, and when an appropriation has been made for the same;

      (4)   Provide fiscal supervision over all Departments and Divisions of the City regarding proper management of their fiscal concerns and oversee the distribution and use of City credits cards in accordance with the Purchasing Manual;

      (5)   Examine and audit the accounts of the City's various Departments and Divisions, oversee required financial reporting and compliance audits;

      (6)   Process all purchase orders and invoices and payments on the same in accordance with the Purchasing Manual;

      (7)   Keep all general accounts and any special accounts of the City and of its respective Departments, Divisions, Boards and Commissions;

      (8)   Prepare estimates of revenues, make fiscal projections and forecasting regarding City finances, and oversee the preparation of the yearly budget, prepare or review all appropriation ordinances;

      (9)   Keep all Departments and Divisions, as well as the City Manager, currently and fully informed of its unencumbered appropriation balances;

      (10)   Manage facility utility contracts, the fleet leasing program, propane procurement, gas aggregation, and electric aggregation; and

      (11)   Assist the Finance Director in the management of cash, deposits, investments, assets, debt, and supply inventory.

   (b)   Additional Powers and Duties. The Accounting Division may also perform any other functions as may be necessary to carry out the duties placed on the Finance Director pursuant to the City's Charter, or by the Council or by State law.

(Ord. 2022-35. Adopted 09/22/22)