(a) Personal Property Having No Value. Upon a recommendation from the department head or division head that has management or supervision of personal property belonging to the City that such personal property is not needed for any municipal purpose, is obsolete or unfit for the use for which it was acquired, and that the property has no value, the City Manager is hereby authorized to discard or salvage such property by administrative directive.
(b) Estimated Value of Less Than $25,000. Personal property belonging to the City that is not needed for any municipal purpose, the estimated value of which is less than twenty-five thousand dollars ($25,000) per item, may be sold by the department or officer having supervision or management of the property, upon the approval of the City Manager by administrative directive, without advertising for bids, by competitive bidding, by auction, or by internet auction, in accordance with division (d) of this section.
(c) Estimated Value of $25,000 or More. Personal property belonging to the City, the estimated value of which is twenty-five thousand dollars ($25,000) or more per item, that is no longer needed for any municipal purpose or that is obsolete or unfit for the use for which it was acquired may be sold pursuant to a resolution passed by Council authorizing such sale. Council shall indicate in the resolution whether the property shall be sold by competitive bidding, by auction, or by internet auction, in accordance with division (d) of this section.
(d) Methods of Sale of Personal Property.
(1) Competitive Bids: Bids shall be taken after advertising once in a newspaper of general circulation within the City and for no less than two (2) weeks on the City's website. When the estimated value of the personal property is less than twenty-five thousand dollars ($25,000), per item, the City Manager shall sell the property to the highest and best bidder. When the estimated value of the personal property is twenty-five thousand ($25,000) or more, per item, the bids submitted shall be referred to Council and Council may accept the bid which it considers highest and best. Council shall, after it deems the bid price acceptable, authorize the City Manager to execute a contract with the highest and best bidder. In all bid solicitations, the City shall reserve the right to reject all bids and in the event all bids are rejected, the City shall have no duty to bid the property again.
(2) Auctions: The services of an auctioneer may be retained to sell personal property at a public auction, which shall be advertised once in a newspaper of general circulation within the City and for no less than two (2) weeks on the City's website.
(3) Internet Auctions: The City may contract with a third-party to sell personal property by internet auction, upon such general terms and conditions, including a minimum price, as are set by the City. Notice of the internet auction shall be advertised once in a newspaper of general circulation within the City and for no less than two (2) weeks on the City's website.
(e) Refuse.
(1) The Public Service Director is hereby authorized to sell refuse, street scrapings or ashes which the Director determines, in his sole discretion, are not necessary for the improvement of City property and that are under charge of the Street Division and not necessary for the purposes of that Division, without competitive bidding.
Statutory Reference: ORC 721.16
(2) Money arising from a sale under (e)(1) of this section shall be deposited in the treasury of the City, in the Street Fund, and shall be immediately available, in addition to the appropriations by Council, for the current expenses of the Street Division of the Public Service Department and may be withdrawn upon the warrant of the Finance Director for such purpose. Such money shall not be considered a source of revenue subject to appropriation by Council and may be expended as provided in this section without having been appropriated by Council.
Statutory Reference: ORC 721.17
(f) Sale Without Competitive Bidding. Notwithstanding anything to the contrary in this Chapter and regardless of the property's value, Council may, by resolution, authorize the sale of personal property owned by the City that is not needed for a municipal purpose to the United States government or any agency thereof, to the State of Ohio or any agency thereof, to any other political subdivision, or to any corporation or quasi-corporation not for profit, organized for a public or charitable purpose, upon such terms as may be deemed proper by Council, without competitive bidding.
(g) Trade-Ins.
(1) When the City has vehicles, equipment, or machinery that is obsolete, unneeded or unfit for public use, or which needs to be replaced with other vehicles, equipment or machinery of the same type, and when it is in the best interest of the City that the sale of the obsolete, unneeded or unfit vehicles, equipment or machinery be made simultaneously with the purchase of new vehicles, equipment or machinery of the same type, those vehicles, equipment or machinery may be sold by trade in and the selling price credited against the purchase price of the new vehicles, equipment, or machinery.
(2) Such sale and purchase shall be consummated by a single contract with the lowest and best bidder, to be determined by subtracting from the selling price of the vehicles, equipment, or machinery to be purchased the purchase price offered for the City-owned vehicles, equipment, or machinery.
(3) When advertising for bids for the purchase of vehicles, equipment or machinery, such advertisements may include a notice of willingness to accept bids for the purchase of the City-owned vehicles, equipment, or machinery as a "trade-in credit" against the purchase price.
(Ord. 03-09, Adopted 02/27/03; Ord. 12-24. Adopted 05/10/12; Ord. 2021-23. Adopted 12/29/2021)