(a) When Required. Except as provided in division (b) of this section, all contracts for the purchase of materials, supplies, equipment, services, and/or labor which are estimated to exceed fifty thousand dollars ($50,000) shall be awarded only after competitive bidding, or in the case of services only, after a competitive request for proposals.
(b) When Not Required. Competitive bidding or a competitive request for proposals shall not be required, even when the estimated cost is to exceed fifty thousand dollars ($50,000), in the following specific cases:
(1) When competitive bidding is not required under the Ohio Revised Code or common law of the State;
(2) When the expenditure is for personal or professional services of a specialized nature;
(3) When Council has determined that an item is available and can only be purchased from a single source or the purchase consists of services related to information technology that are proprietary or limited to a single source;
(4) When the purchase is made through a cooperative or joint purchasing program where the cost has already been set by competitive bid;
Statutory Reference: ORC 9.48
(5) When the purchase is from the federal government, the State, a county, a municipality, a township, a board of education, an educational service center, or other political subdivision;
Statutory Reference: ORC 9.25, ORC 713.23
(6) When the purchase is for used equipment and/or supplies;
Statutory Reference: ORC 735.052
(7) When the purchase is for utility services;
Statutory Reference: ORC 9.30
(8) When the purchase is for supplies or materials and is made due to a real and present emergency arising in connection with the maintenance or repair of a City-owned and operated utility;
Statutory Reference: ORC 735.051, ORC 743.11
(9) When contracting for electronic data processing, payroll, or computer services to perform necessary mechanical, clerical, or record-keeping services;
Statutory Reference: ORC 9.35
(10) When the Council determines, by resolution, that a waiver of competitive bidding is in the best interest of the City or is necessary due to a real and present emergency.
(Charter 9.16)
(Ord. 2021-23. Adopted 12/29/21)