A. Qualifications. Members of the Planning and Zoning Commission, the Board of Zoning Appeals, the Civil Service Commission, and the Charter Review Commission shall be qualified electors of the City at the time of their appointment by Council and during their respective terms of office and shall hold no other elected or appointed office nor employment with the City, unless otherwise authorized by this Charter. The qualifications for membership to any Council-created board, commission or committee shall be established by Council at the time of its creation.
B. Meetings.
(1) Each board, commission or committee shall meet as is necessary to conduct and transact the business before it, and shall meet on the dates and at the time established by said board, commission or committee by a majority vote of all the members of the board, commission or committee; provided, however, that in the case of a board, commission or committee created by the Council, Council may establish the dates and times for such board, commission, or committee’s meeting at the time of its creation.
(2) A majority of the voting members of each board, commission or committee created pursuant to Section 8.01 of this Article shall constitute a quorum for the transaction of business at any meeting of such board, commission, or committee.
(4) Rules providing for the number and the manner of calling regular and special meetings, and to provide for the conduct and government of such meetings, may be adopted by a majority vote of the members of each board, commission or committee created pursuant to Section 8.01 of this Article; provided, however, that such rules shall not conflict with the provisions of this Charter or any ordinance passed by the Council. In the absence of adopting its own rules, each board, commission, or committee shall follow the Rules of Council authorized under Section 4.01 I. of this Charter. If the Council has not adopted Rules of Council, then each board, commission or committee that has not adopted its own rules shall follow Robert’s Rules of Order.
(5) The Chairperson of each board and commission created pursuant to Section 8.01 A. of this Article shall act as the presiding officer at all meetings of that board or commission and shall establish or approve an agenda for each meeting of his or her respective board or commission. The Vice Chairperson shall act as the presiding officer in the Chairperson’s absence.
C. Majority Vote. A majority vote of the voting members present and eligible to vote of each board, commission or committee created under Section 8.01 of this Article shall be required to take action on any matter and for the passage of any motion coming before such board or commission.
D. Removals; Vacancies.
(1) The member of any board or commission created pursuant to Section 8.01 hereof may be removed by Council, upon a majority vote, for neglect of duty, incapacity, incompetency, malfeasance in office or other good cause, as determined by the Council. Written notice of the charges for such removal shall be provided to the member at least ten (10) days prior to the public hearing on such removal before the Council. The member shall have the right to address Council during said public hearing. All removals made in accordance with this division shall be final.
(2) The seat of a member appointed to a board or commission hereinabove referred to shall be deemed vacant if the member resigns, is unable to serve, or is absent from three (3) consecutive meetings and such absences are not excused by a majority vote. Unless otherwise provided by this Charter, such vacancy on a board or commission shall be filled for the remainder of the term in the manner authorized for an original appointment to the seat.
(3) If a member is removed for neglect of duty or malfeasance in office, that person shall not be eligible for appointment to any City Board, Commission or Committee for a period of five (5) years after his or her removal.