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A. Appointment. The Council shall appoint, by a majority vote of the members of the Council, an officer of the City who shall serve as the secretary to the Council and who shall have the title of City Clerk. The City Clerk shall be under the daily direction of the Finance Director but shall serve at the pleasure of the Council and may be removed from office, with or without cause, notice or hearing by a majority vote of the members of Council.
B. Duties. The City Clerk shall:
(1) Give notice of Council meetings and the meetings of the various Boards, Commissions and Committees of the City to their members, appointed officials, department heads and the public, in accordance with the provisions of this Charter, the Rules of Council, or the ordinances of the City;
(2) Keep the Clerk’s Journal of Council’s proceedings, and record therein all matters required under this Charter;
(3) Publish notice of each public hearing before the Council and/or the various Boards, Commissions and Committees of the City, in accordance with this Charter, the Rules of Council, or the ordinances of the City;
(4) Publish notification of each ordinance adopted and each resolution passed by the Council, in accordance with Article V of this Charter;
(5) Authenticate and record in the Clerk’s Journal all ordinances adopted and resolutions passed by the Council; and
(6) Perform such other duties as are assigned to the Clerk by this Charter, the ordinances and resolutions of the City, the Rules of Council, or as otherwise directed by the Council.
C. Acting City Clerk. Should a vacancy in the office of City Clerk, or during periods of absence or disability of the City Clerk lasting thirty (30) days or more, the Council shall, by a majority vote of the members present, appoint an Acting City Clerk. In cases where the City Clerk is absent from his or her office for a period of less than thirty (30) days due to vacation, illness or other leave, the Finance Director shall appoint, by administrative directive, an Acting City Clerk to fill the temporary vacancy. The Acting City Clerk shall have all the duties and functions of the City Clerk while so acting.
D. Other Employment. The City Clerk and Acting City Clerk may hold other office or position of employment with the City.
A. Meetings.
(1) Regular Meetings: Regular meetings of the Council shall be held at least twice a month, unless cancelled for a lack of agenda items, at the times and places as the Council may determine.
(2) Special Meetings: Special meetings of the Council may be called by a vote of the Council, taken at any regular or special meeting thereof, upon a majority vote of the members present, or may be called by the Chairperson or by any three (3) or more members of the Council. The City Clerk, or in his or her absence, the Finance Director, shall cause notice of each special meeting to be made by email, by phone or other personal contact to each member of the Council, including the Mayor, not less than twenty-four (24) hours preceding the time of the special meeting; provided, however, that in the event a special meeting is called by a vote of the Council taken at a regular or special meeting from which any member of the Council was absent, notice of the special meeting shall be given only to each absent member in the manner hereinbefore described.
(3) Emergency Meetings: Emergency meetings may be called by the Chairperson or by any three (3) members of the Council. The City Clerk, or in his or her absence, the Finance Director, shall cause notice to be given to each member of the Council, including the Mayor, by personal contact as soon as the emergency meeting is called.
B. Quorum. A majority of the members of the Council shall constitute a quorum for the transaction of business at any meeting of the Council, but a lesser number, greater than one (1), may meet to compel, by a majority vote of the members present, the attendance of absent members in such a manner and under such penalty as may be provided by ordinance or the Rules of Council.
C. Open Meetings. All meetings of the Council shall comply with Section 13.03 of this Charter and the record of Council’s proceedings, known as the Clerk’s Journal, shall be open for inspection by the public.
D. Record of Proceedings. A journal of the proceedings of the Council, to be known as the “Clerk’s Journal,” shall be kept to:
(1) Record the minutes of all meetings of the Council;
(2) Record, in full, all ordinances adopted by the Council, and the vote upon the question of adoption of each ordinance coming before the Council;
(3) Record, in full, all resolutions passed by the Council, and the vote upon the question of passage of each resolution coming before the Council; and
(4) Record the vote upon each procedural motion coming before the Council.
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