(a) Regular and Organizational Meetings. The Clerk shall post a statement of the time(s) and place(s) of regular meetings of each municipal body for each calendar year not later than the second day preceding the day of the first regular meeting, other than the organizational meeting, of the calendar year of that municipal body. The Clerk shall check at reasonable intervals to ensure that such statement remains so posted during such calendar year. If at any time during the calendar year the time or place of regular meetings, or of any regular meeting, is changed on a permanent or temporary basis, a statement of the time and place of such changed regular meetings shall be so posted by the Clerk at least twenty-four hours before the time of the first changed regular meeting.
The Clerk shall post a statement of the time and place of any organizational meeting of a municipal body at least twenty-four hours before the time of such organizational meeting.
Upon the adjournment of any regular or special meeting to another day, the Clerk shall promptly post notice of the time and place of such adjourned meeting.
(b) Special Meetings. Except in the case of a special meeting referred to in subsection (d) hereof, the Clerk shall, no later than twelve hours before the time of a special meeting of a municipal body, post a statement of the time, place and purpose of such special meeting.
The statement provided for herein and the notifications under subsections (c) and (d) hereof shall state such specific or general purpose or purposes then known to the Clerk to be intended to be considered at such special meeting and may state, as an additional general purpose, that any other business as may properly come before such body at such meeting may be considered and acted upon.
(c) Notice to News Media of Special Meetings. Any news medium organization that desires to be given advance notification of special meetings of a municipal body shall file with the Clerk a written request therefor.
Except in the event of an emergency requiring immediate official action as referred to in subsection (d) hereof, a special meeting shall not be held unless at least twenty-four hours advance notice of the time, place and purpose of such special meeting is given to the news media that have requested such advance notification in accordance with this section.
News media requests for such advance notification of special meetings shall specify: the municipal body that is the subject of such request; the name of the medium; the name and address of the person to whom written notifications to the medium may be mailed, telegraphed or delivered; and the names, addresses and telephone numbers at which notifications may be given either during or outside of business hours of at least two persons to either one of whom oral notification to the medium may be given, and at least one of which telephone numbers which the request identifies as being manned, and which can be called at any hour for the purpose of giving oral notification to such medium.
Any such request shall be effective for one year from the date of filing with the Clerk or until the Clerk receives written notice from such medium canceling or modifying such request, whichever is earlier. Each requesting news medium shall be informed of such period of effectiveness at the time it files its request. Such requests may be modified or extended only by filing a complete new request with the Clerk. A request shall not be deemed to be made unless it is complete in all respects, and such request may be conclusively relied on by the City, the municipal body that is the subject of such request, and the Clerk.
The Clerk shall give such oral notification or written notification, or both, as the Clerk determines, to the news media that have requested such advance notification in accordance with this subsection, of the time, place and purposes of each special meeting, at least twenty-four hours prior to the time of such special meeting.
(d) Emergency Requiring Immediate Action. In the event of an emergency requiring immediate official action, a special meeting may be held without giving twenty-four hours advance notification thereof to the requesting news media.
The persons calling such meeting, or anyone or more of such persons or the Clerk on their behalf, shall immediately give oral notification or written notification, or both, as the person or persons giving such notification determine, of the time, place and purposes of such special meeting to such news media that have requested such advance notification in accordance with subsection (c) hereof. The minutes or the call, or both, of any such special meeting shall state the general nature of the emergency requiring immediate official action.
(Ord. 1347-1976. Passed 3-15-76.)