A. Production And Construction Costs: Under Wyoming Statutes 16-4-202(d)(i), the Town shall charge an applicant the reasonable costs of producing and constructing a copy of an electronic public record for inspection and copying. This cost may include, but is not limited to, the time spent retrieving, compiling, sorting, reviewing, redacting, formatting, converting, or copying the electronic public record, as well as activities required to create or construct a new electronic public record from existing data sources and all associated programming and computer services.
B. Minimum Requirement To Charge Costs: Production and construction costs will be charged only if they exceed ten dollars ($10.00). If the costs exceed ten dollars ($10.00), the initial ten dollars ($10.00) will be a credit and not charged to the applicant. If electronic production and/or construction costs for a request total ten dollars ($10.00), the applicant will not be charged any costs for production and/or construction of said electronic records. If, for example, the production and/or construction costs for a request total twenty dollars ($20.00), the applicant will be charged ten dollars ($10.00). The initial ten dollars ($10.00) is a credit upon the total amount charged for the production and/or construction of electronic records. Applicants may not use multiple record requests to evade this ten dollar ($10.00) threshold. The Town Clerk has discretion to consolidate public records requests that she or he reasonably believes have been drafted and submitted to evade this ten dollar ($10.00) threshold.
C. Production And Construction Costs: Production and construction costs for electronic public records shall be as follows:
1. Twenty dollars ($20.00) per hour for clerical staff time.
2. Thirty dollars ($30.00) per hour for information technology staff time, or actual cost if it involves contractors, or consultants.
3. Forty dollars ($40.00) per hour for professional staff time, or actual cost if it involves contract professionals.
4. Actual cost of programming and computer services, or other cost incurred for the time of any person involved who is not listed in subsections C1 through C3 of this section.
D. Payment: The Town will provide the applicant with an estimate of the reasonable costs of production and construction of the electronic public records. The applicant must pre-pay the estimated costs before the Town produces or constructs the electronic public records or provides any copies for inspection. Payment shall be made to the Town. If the Town reaches the limit of the payment by the applicant, the Town will, if feasible, produce the records that are ready and available at that point and will provide an additional estimate pursuant to this subsection prior to continuing with the request.
E. Refund: If the Town estimates and receives costs exceeding the actual time required to produce and construct the electronic public records, the Town shall refund the excess charge.
F. Inspection: The Town shall notify the applicant in writing when copies of the electronic public records are produced and available for inspection. The applicant shall have one month from the time the Town provides notification to come to the Town's designated location to inspect the records. After the one month time period, the request shall be officially closed.
G. Request Priority: Requests that are at or below the ten dollar ($10.00) threshold will be handled expeditiously by the Town and will take priority over other public record requests that are above the threshold.
H. Costs For Producing Copies: The fee schedules described in subsections 1-10-5B, D, and E of this chapter apply to electronic public records. (Ord. 2017-09, 8-14-2017)