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The grantee shall file with the town, upon reasonable request by the town, unless otherwise noted:
(A) Regulatory communications. All reports required by the Federal Communications Commission (FCC), including but not limited to annual proof of performance tests and results, equal employment opportunity (EEO) reports, and all petitions, applications, and communications of all types submitted by grantee to the FCC, the Security and Exchange Commission (SEC), or any other federal or state regulatory commission or agency, having jurisdiction over any matter affecting operation of grantee’s system.
(B) Facilities report. An annual report setting forth the physical miles of plant construction and plant in operation at the end of the fiscal year will be made available at the local office of the grantee for review by the town.
(C) Rebuild/upgrade/construction reports. Such reports shall be sent to the town 30 days after the initial franchise agreement is awarded and monthly thereafter until construction is completed as specified in this chapter or the franchise agreement.
(D) Proof of performance tests. Proof of performance test results performed as required by the FCC shall be supplied to the town.
(E) Tests required by town. Tests required by town as specified in this chapter shall be submitted within 30 days of notification.
(F) Grantee rules. The grantee’s schedule of charges, regular subscriber service policy regarding the processing of subscriber complaints, delinquent subscriber disconnect and reconnect procedures, and any other terms and conditions adopted as the grantee’s policy in connection with its subscribers. All such charges and policies shall be in accordance with applicable state and federal laws, rules, or regulations.
(G) Proof of bonds and insurance. Grantee shall submit to the town the required performance bond, or a certified copy thereof, and insurance certificates as required under the terms and conditions described in this chapter.
(H) Financial and ownership reports. The following financial reports for the franchise area shall be submitted to the town, upon reasonable notice and as required by the town:
(1) A statement verifying the amount of gross annual revenues derived from the franchise, certified by the Vice President for Finance or a duly authorized officer or manager of the grantee.
(2) An annual list of officers and members of the board of directors of grantee and of grantee’s parent corporation, if applicable.
(I) Additional reports. The grantee shall prepare and furnish to the town at the times and in the form prepared by grantee in the ordinary course of business, such additional reports with respect to its operation, affairs, transactions, or property as may be reasonably necessary and appropriate to ascertain grantee’s compliance with this chapter or the franchise agreement.
(Ord. 1497, passed 2-22-06)