(a) There is hereby created a City Records Commission composed of the Chief Executive, or the Chief Executive's appointed representative, as Chairperson, and the Chief Fiscal Officer, the Chief Legal Officer, and a Citizen appointed by the Chief Executive. The commission shall also appoint a Secretary, who may or may not be a member of the commission, and who shall serve at the pleasure of the commission.
(b) The functions of the commission shall be to provide rules for retention and disposal of records of the municipal corporation and to review applications for one-time disposal of obsolete records and schedules of record retention and disposition submitted by municipal offices. The commission may dispose of records pursuant to the procedure outlined in this section. The commission at any time may review any schedule it has previously approved and for good cause shown may revise that schedule.
(c) When the City Records Commission has approved any application for one-time disposal of obsolete records or any schedule of records and disposition, the commission shall send that application or schedule to the Ohio History Connection for its review. The Ohio History Connection shall review the application or schedule within a period of not more than sixty days after its receipt of it. Upon completion of its review, the Ohio History Connection shall forward the application for one-time disposal of obsolete records or the schedule of records retention and disposition to the auditor of the state for the auditor's approval or disapproval. The auditor shall approve or disapprove the application or schedule within a period of not more than sixty days after receipt of it.
(d) Before public records are to be disposed of pursuant to an approved schedule of records retention and disposition, the records commission shall inform the Ohio History Connection of the disposal through the submission of a certificate of records disposal for only the records required by the schedule to be disposed of, and shall give the Ohio History Connection the opportunity for a period of fifteen business days to select for its custody those public records, from the certificate submitted, that it considers to be of continuing historical value.
(Ord. 50-2018. Passed 11-19-18.)