The agenda of business to be considered at each regular meeting of Council shall be prepared by the City Manager after consultation with the President of Council and made available to each member of Council by 10:00 a.m. of the Saturday preceding the meeting. The documents relating to each agenda item shall accompany the agenda and shall also be made available at the time indicated at the City Hall. A copy of the agenda, without the supporting documents, shall be delivered to each department head and made available in the Council Chambers for the use of citizens and representatives of the press who attend the meeting.