Any news media organization that desires to be given advanced notification of special meetings of a municipal body shall file with the Clerk a written request therefor.
Except in the event of an emergency requiring immediate official action as hereinafter provided, a special meeting shall not be held unless at least twenty-four hours advance notice of the time, place and purposes of such special meeting is given to the news media that have requested such advanced notification in accordance with the following paragraph.
News media requests for advance notification of special meetings shall specify:
(a) The municipal body that is the subject to such request;
(b) The name and medium;
(c) The name and address of the person to whom written notifications to the medium may be mailed, telegraphed or delivered;
(d) The names, addresses and telephone numbers of at least two persons to either one of whom oral notification to the medium may be given;
(e) At least one telephone number which the request identifies as being manned and which can be called at any hour for the purpose of giving oral notification to such medium.
Any such request shall be effective for one year from the date of filing with the Clerk or until the Clerk receives written notice from such medium cancelling or modifying such request, whichever is earlier. Requests may be modified or extended only by filing a complete new request with the Clerk. A request shall not be deemed to be made unless it is complete in all respects, and such request may be conclusively relied on by the City, the municipal body that is the subject of such request and the Clerk.
The Clerk shall give such oral notification or written notification, or both, as the Clerk determines, to the news media that have requested such advance notification in accordance with the provisions contained herein of the time, place and purposes of such special meeting.
In the event of an emergency requiring immediate official action, a special meeting may be held without giving twenty-four hours advance notification thereof to the requesting news media. The persons calling such meeting, or any one or more of such persons or the Clerk on their behalf, shall immediately give oral notification or written notification or both, as the person or persons giving such notification determined, of the time, place and purposes of such special meeting to such news media that have requested such advance notification in accordance with the provisions contained herein. The minutes or the call, or both of any such special meeting shall state the general nature of the emergency requiring immediate official action.
(Ord. 135-75. Passed 1-12-76.)