165.02 TRAVEL EXPENSES GENERALLY.

   (a)    General Information.

      (1)   Travel by air, rail, bus or other common carrier shall be at the lowest available rate.

      (2)    Officers and employees shall present tax exemption certificates when purchasing tickets so federal taxes will not be assessed.

      (3)    The City employee is personally liable for any charges assessed when cancellations are not made within the time limits specified.

   (b)   Employees required to use their own vehicles on official City business, whether inside or outside the City, shall be reimbursed at the per-mile rate allowed for the current tax year by the Internal Revenue Service for employee business expense.

   (c)   When employees such as engineering aides or building, electric, heating, ventilating and plumbing inspectors drive their personal vehicles onto hazardous construction terrain or sites, they may be approved for reimbursement at the rate of eight dollars and eighty cents ($8.80) per day that the vehicle is used under such conditions. If the employee exceeds twenty-five miles on any day, each mile above the twenty-five shall be reimbursed at the per-mile rate allowed for the current tax year by the Internal Revenue Service for employee business expense. To qualify for reimbursement under this section, the employee shall obtain approval in advance from the authority provided in Section 165.01.

   (d)   When two or more employees travel on the same trip and in the same vehicle, mileage is paid to only one employee. The names of all persons traveling together on the same trip and in the same vehicle shall be listed on the travel voucher.

   (e)   The mileage rate provided for in subsection (c) hereof shall constitute full compensation for expenses incurred in the use of a privately owned vehicle when traveling on official City business, including insurance by excluding items claimed under subsection (f) hereof.

   (f)   Other transportation expenses:

      (1)    Reimbursement for parking charges, ferry fares, taxi fares and bridge, highway and tunnel tolls may be claimed.

      (2)    Any other-out-of pocket expense directly chargeable to the operation of a vehicle, such as road service and towing charges, may be reimbursed subject to approval of the authority provided in Section 165.01 

      (3)    All items reimbursed under this subsection shall be listed separately and individually on the travel voucher.

         (Ord. 1987-15. Passed 2-17-87.)