133.12 PERFORMANCE EVALUATION.

   The Director of Administration shall require supervisors to complete annually evaluation reports of each non-probationary employee. Such reports shall be on forms provided by the Director. The completed evaluation report shall be presented to the employee for review and discussion, and must be signed by the employee. No alterations shall be made to the evaluation report after it has been signed by the employee.

   When the evaluation report has been marked, reviewed and signed, a copy shall be furnished to the employee, a copy shall be retained in the employee's department, and the original shall be sent to the Director.

   Any permanent employee who receives a performance rating average of less than satisfactory shall have ten days from receipt of notice thereof to file an appeal with the Civil Service Commission setting forth supporting facts and evidence that the performance rating was not properly determined. The Director shall, prior to the Commission hearing, inquire of the employee, the employee's supervisors, and the appointing authority with respect to the appeal, and submit a report of findings to the Commission. The Commission may amend a performance rating that averages less than satisfactory if it ascertains that the rating was determined arbitrarily or totally without regard to actual performance. In the event an employee is rejected for promotional examination due to a less than satisfactory service rating average for the rating year preceding the examination and the ten day appeal time has not expired, the employee must file the performance rating appeal within five days of the receipt of the rejection notice, in order to be granted conditional acceptance to the examination pending the consideration of the appeal by the Commission. In the event the Commission amends the employee's performance rating to the extent necessary to qualify for the promotional examination, the examination will be graded and if a final passing grade is obtained, the employee's name will be merged to the eligible list. Such employee shall be eligible for certification thereafter in accordance with the eligible list.

(Ord. 2017-26. Passed 9-18-17.)