943.04 PURCHASING; ACCOUNTS PAYABLE.

   (a)    The Board of Governors shall have primary responsibility for and authority to contract for the purchase and payment of such supplies, materials, equipment and furnishings, and for the performance of such work and services, as the Board deems necessary in connection with the operation and management of the Hospital. The Board shall delegate to the Hospital Administrator and such other individuals as it deems necessary, responsibility for the day to day operations of a system of purchasing and accounts payable.

   (b)   All contracts made by the Board of Governors shall be executed in the name of the City by the Chief Executive Officer, or such other Hospital officer as may from time to time be designated by the Board, only after such contracts have been approved and such execution authorized by the resolution of the Board. In approving and authorizing such contracts, the Board shall comply with all applicable requirements governing the award of public contracts, including requirements relative to advertisement and formal bidding procedures, as are prescribed by this Charter or by ordinance of Council or, when not prescribed by Charter or ordinance, as provided by the general laws of the State of Ohio.

   (c)   The Vice-President of Fiscal Services shall authorize and approve payment for all supplies and services rendered for Hospital purposes.

   (d)   The Vice-President of Fiscal Services shall insure that supporting documentation is maintained for each Hospital purchase of supplies, equipment and services sufficient to make the public purpose of the expenditure self-evident.

   (e)   Each purchase of Hospital supplies, equipment and services is to be considered separate and distinct from similar purchases made by other City departments.

   (f)   The Hospital Chief Executive Officer shall provide for the security of all documents related to the purchase of, and payment for supplies, equipment and services rendered for Hospital purposes. The designated area shall be considered as an extension of the City records depository and, as such, shall be open at all reasonable times for public inspection.

   (g)   All reimbursement to Hospital employees for expenses incurred in carrying out the business of the Hospital outside of the Hospital proper shall be in compliance with applicable Charter, ordinance and general law requirements.

   (h)   The purchasing and accounts payable system may be periodically audited by the Director of Finance for compliance with the Charter of the City, ordinances of Council and general laws of Ohio. (Ord. 2006-4. Passed 3-20-06; Ord. 2021-04. Passed 1-19-21.)