(A) The city shall designate one or more officials or employees to act as its Freedom of Information officer or officers. Except in instances when records are furnished immediately, Freedom of Information officers, or their designees, shall receive requests submitted to the city under this chapter, ensure that the city to requests in a timely fashion, and issue responses under this chapter. Freedom of Information officers shall develop a list of documents or categories of records that the city shall immediately disclose upon request.
(B) Upon receiving a request for a public record, the Freedom of Information officer shall:
(1) Note the date the city receives the written request;
(2) Compute the day on which the period for response will expire and make a notation of that date on the written request;
(3) Maintain an electronic or paper copy of a written request, including all documents submitted with the request until the request has been complied with or denied; and
(4) Create a file for the retention of the original request, a copy of the response, a record of written communications with the requester, and a copy of other communications.
(C) All Freedom of Information officers shall, within six months after the effective date of the amendatory Act of the 96th General Assembly, successfully complete an electronic training curriculum to be developed by the Public Access Counselor and thereafter successfully complete an annual training program. Thereafter, whenever a new Freedom of Information officer is designated by the city, that person shall successfully complete the electronic training curriculum within 30 days after assuming the position. Successful completion of the required training curriculum within the periods provided shall be a prerequisite to continue serving as a Freedom of Information officer.
(5 ILCS 140/3.5)