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A. Officers: In May of each year, the members of each advisory board or commission shall select a Vice Chairman and Secretary to serve as officers of the board or commission for a one year term to expire on April 30 next following their selection as such officers. (Ord. 94-05, 2-10-1994)
B. Quorum: A majority of the authorized membership of the board or commission shall constitute a quorum for the conduct of official business. A duly constituted quorum shall be required to make recommendations to the Mayor and Board of Trustees. (1976 Code §2-107)
1. Regular And Special Meetings; Open To The Public: Boards and commissions shall have regular meetings at such times as the board or commission may designate and may have special meetings called in such manner and upon such reasonable notice as is required by law. All meetings of the board or commission shall be open to the public, in accordance with law. (1976 Code §2-110; amd. 1991 Code)
2. Meeting Rooms: Meeting rooms of the Village shall be made available to the board or commission for its meetings subject to the general direction of the Village Administrator. (1976 Code §2-110)
3. Nonattendance At Meetings: A majority of the members present and voting at any regular meeting of a board or commission may excuse a member from attendance at a regular meeting, for reasons of health, business, or other good cause; provided, that such excused absence shall be entered into the minutes of such meeting. Absence from three (3) consecutive regular meetings without excuse shall automatically vacate the office of any members. (1976 Code §2-106)
D. Rules Of Order And Procedure: Subject to the provisions of this title, boards and commissions may adopt such rules of order and procedure for the conduct of its business as it deems necessary and appropriate.
E. Records: Boards and commissions shall keep written records of all their meetings and proceedings, which records shall be open for public inspection during regular business hours at the Village offices. Minutes of meetings shall be filed with the Village Clerk as public records. (1976 Code §2-110)