(A) The Police Department shall be responsible for maintaining and storing all reports and records generated in the course of its operations. Such records shall be maintained and disposed of in compliance with the Indiana Access to Public Records Act and the Allen County Public Unit Document Retention Schedule.
(B) The Police Department may provide copies of all public records that are not confidential or privileged to any member of the public requesting such record.
(C) The Police Department shall collect a five dollar application fee with each record or file requested. Such application fees shall be remitted to the Clerk-Treasurer and shall be deposited into the city's General Fund.
(D) The Chief of Police shall require each person requesting a file to complete and sign a form indicating the name and address of the person requesting the record, the date of the request, and a description of the file or record requested. The Chief of Police shall forward one copy of the form to the Clerk-Treasurer who shall maintain a file of such forms which shall serve as confirmation that the application fee was collected.
(E) The Police Department shall have a reasonable time to locate and copy the record that is requested. If any material is removed from the file or if the request is denied due to a privilege or confidentiality, the reason for the removal or denial shall be given. All questions concerning the application of the Indiana Access to Public Records Law and the confidentiality of any record or documents maintained by the Police Department shall be directed to the City Attorney by the Chief of Police before a response is provided to the party requesting the file or records.
(F) Accounting and expenditure of all funds collected under this section shall be in compliance with the rules and regulations of the Indiana State Board of Accounts.
(Ord. G-04-1149, passed 5-3-04)