The Village Planning Commission shall, from its appointed members, elect a Chairperson, Vice-Chairperson and Secretary. In no instances shall the ex officio member of the Planning Commission be elected as Chairperson. The terms of officers shall be one year and each officer shall be eligible for re-election. Such officers shall be elected by a majority vote of the membership of the Planning Commission.
The Chairperson shall be the chief executive officer of the Planning Commission, shall preside at all meetings of the Planning Commission and shall conduct all meetings in accordance with adopted rules. The Chairperson shall appoint all advisory committees established by the Planning Commission, and shall be an ex-officio member of all committees. The Chairperson shall recognize members of the audience during the audience comments and during public hearings, and may also recognize members of the audience during other agenda items at the Chair’s discretion.
In the absence of the Chairperson, or the Chairperson’s inability to act, the Vice-Chairperson shall preside at all meetings of the Planning Commission, shall otherwise carry out the duties of the Chairperson in the Chairperson’s absence and shall succeed to the office of Chairperson in the event of a vacancy in the office, in which case the Planning Commission shall select a successor to the offices of Vice-Chairperson at the earliest practical time.
The Village Clerk, or his or her duly authorized deputy, shall assist the Village Planning Commission and shall keep records of all its proceedings. The minutes shall contain a brief synopsis of the meeting, including a complete restatement of all motions and recording of votes; complete statement of the conditions or recommendations made on any action; and recording of attendance. All Planning Commission documents shall be maintained by the Village Clerk as a public record in accordance with state law.
The Commission shall hold at least four regular public meetings annually, shall adopt rules for the transaction of its business, and shall keep a full and complete record of its resolutions, transactions, findings and determinations. Such record shall be available to the Village Council upon request.
(Ord. 103. Passed 11-12-80; Ord. 106-A50. Passed 11-12-08.)