(A) Department heads are authorized to spend up to $2,500 for materials and services required to carry out their normal work responsibilities, provided, however, that the materials and services intended for purchase have been provided for in the then-current village budget.
(B) The Administrator is authorized to approve the spending of up to $5,000 per purchase for materials and services required by a department head to carry out his or her normal work responsibilities, provided, however, that the materials and services intended for purchase have been provided for in the then-current village budget.
(C) In the event of a bona fide emergency, the Administrator, in consultation with the chairman of the standing committee of the Village Board charged with responsibility over that department is authorized to approve the spending of up to $9,999.99 per purchase for materials and services required by a department head to carry out his or her normal work responsibilities, provided, however, that the materials and services intended for purchase have been provided for in the then-current village budget. The Administrator shall distribute a written memo to the Mayor and all other Trustees immediately upon approving such an expenditure.
(D) Routine expenditures exempted.
(1) The limitations imposed upon the discretionary spending of department heads shall not be deemed to apply to the following routine purchases:
(a) Water purchases;
(b) Utility bills;
(c) Insurance premiums;
(d) Contractual services;
(e) Village payroll;
(f) Salt purchases;
(g) Payments on loans and leases;
(h) Postage.
(2) Notwithstanding these exemptions, routine purchases of the materials, goods and services shall be submitted for prior approval to the Village Board whenever practicable.
(E) If the Administrator is unavailable, the Mayor is authorized to act in his or her stead. If the chairman of the standing committee is unavailable the second trustee on that committee is authorized to act in the chairman's stead.
(F) If the need to purchase materials and/or services is critical to the work situation due to anticipated and/or real damage to property or significant public inconvenience would result, immediate action shall be taken by the department heads and the Administrator. A written report, accounting for the action and expenditures, shall be submitted to the Mayor and Village Board by the Administrator, who shall bear final responsibility for all reporting and ratification required by ILCS Ch. 65, Act 5, § 8-9-1 or any other statute.
(‘79 Code, § 1002(25)) (Ord. 1987-0-32, passed 9-15-87; Am. Ord. 2004-O-5, passed 3-16-04; Am. Ord. 2012-O-13, passed 6-5-12; Am. Ord. 2021-O-24, passed 8-17-21)