The Administrative Official is responsible for the established Site Plan and Site Review Process. The Administrative Official will serve as the Administrator of the Ordinance and the liaison between the applicant and reviewing bodies to ensure compliance with the Ordinance are met.
1. Notice and Hearings.
A. Public Hearing. Before submitting its recommendation on a Site Plan to the City Council, the Planning and Zoning Commission shall hold at least one public hearing thereon, notice of which will be given to all property owners within 200 feet whenever possible. Notice shall be published of said hearing in a newspaper of general circulation, as required by, and in conformance with, Iowa law. The notice shall state the place and time at which proposed amendment to the Ordinance will be held as well as the legal description or address of said property.
Applicant shall submit a Site Review application and all associated fees with preliminary plans to the Planning Department. Additional the applicant will provide:
Full name, address and contact information for applicant in a reproducible electronic format.
Full legal description for the property in a reproducible electronic format.
Name and address of all property owners within 200’ of proposed development a reproducible electronic format.
B. Planning and Zoning Commission. The Planning and Zoning Commission is a seven (7) member body of citizens appointed by the City Council, whose main task is to conduct thorough reviews of development proposals to ensure that the development proposals are consistent with the community’s established land use patterns and development standards. The Commission reviews site plans on the goals and policies as outlined in the Comprehensive Plan, the Zoning Ordinance and Chapter 170 Part 1 and 2. Upon completion of its review, the Commission makes a recommendation for approval, conditional approval, or denial of the development proposal to the City Council, who has final decision-making authority. The Commission may also defer a Site Plan for more information before a recommendation is made.
2. A Site Plan Review shall be required for the following:
A. New construction;
B. Major reconstruction (more than 30% of the exterior structure is affected);
C. Major renovation (more than 30% of the interior structure is affected);
D. Increases to parking by 10% or greater;
E. Any Development the Zoning Administrator deems is substantial enough to require oversight by the Planning Commission with Site Plan Review.
3. The applicant is required to attend a scheduled predevelopment meeting with City staff to review a conceptual Site Plan prior to submittal of a full Site Plan. Following the predevelopment meeting, the applicant shall submit a complete Site Plan in accordance with the requirements of the Site Plan and any other information determined to be necessary for the review at the Planning and Zoning Commission meeting.
4. As part of the review process, an applicant shall provide colored architectural elevation drawings for each elevation of the building or buildings proposed for new construction, addition, alteration, or the like.
A. The elevation drawings should be provided in 11” by 17” format unless otherwise approved by the Administrative Official.
B. Each elevation drawing should include massing dimensions and callouts of the proposed materials indicated on the elevation.
C. In the event that accessory structures are proposed as a part of the site plan review process, the Administrative Official shall have the ability to request elevation drawings or colored details of said accessory structures to ensure compliance with the provisions of this ordinance.
5. The applicant shall provide City staff with information determined to be applicable to the project by the Administrative Official. The proposal shall then be brought before the Planning and Zoning Commission in order to receive a recommendation before being presented to the City Council. Action of the Planning and Zoning Commission and City Council shall be approval, approval subject to conditions, denial, or table for further review. Action of the Council shall be approval, denial, or table for further review. A site plan may be presented for consideration by the City Council in the event of a recommendation of denial by the Planning and Zoning Commission. In the event of denial of a Site Plan by the City Council, the applicant would be required to resubmit and begin the review process anew to have another proposal considered by the Planning and Zoning Commission and City Council. Resubmittal will not be accepted until one (1) year after a denial from the Planning and Zoning Commission or City Council. Resubmittal of a Site Plan shall be subject to all applicable costs associated with review of the documentation unless exception is made by City staff. Site Plan review shall exist as a measurement determined by the City to meet the objectives outlined by the Windsor Heights Comprehensive Plan.