(B) The city will review the information to ensure that all submittal requirements have been met. The applicant will be notified in writing of any deficiencies within five working days. The application will not be processed until it includes all submittal requirements.
(C) The Planning and Zoning Official shall refer the application to the Departmental Review Team and shall schedule the completed application for a Departmental Review Team meeting to be held within 30 days of the submittal of the completed application.
(D) The applicant must be present at the review meeting to present and explain the application. If the applicant does not attend the meeting, the application will not be considered.
(E) All Departmental Review Team recommendations, practical concerns and technical requirements shall be in writing and shall be presented to the applicant at the Departmental Review Team meeting. If any city department does not present written comments at this meeting, the Planning and Zoning Official will notify the applicant that the subject department has no concerns or comments. The subject department will not be able to develop comments or concerns later in the process without a written authorization from the City Manager.
(F) The applicant will have the option of amending the application to satisfy all of the issues raised by the Departmental Review Team or submitting a letter addressed to the Planning and Zoning Commission that will explain which of the concerns are not being satisfied and why.
(G) As soon as the Planning and Zoning Official receives an amended application, if applicable, and/or a letter of explanation, both of which combined address all of the issues raised by the Departmental Review Team, the application shall be scheduled for the next available Planning and Zoning Commission meeting.
(H) The Planning and Zoning Official shall publish a legal notice of the public hearing a minimum of 15 days prior to the Planning and Zoning Commission public hearing. In addition the Planning and Zoning Official shall place a public hearing notice on the property a minimum of 15 days prior to the public hearing. In addition, in proceedings involving one or more of the following proposed changes or related series of changes to the Zoning Ordinance, notice shall be provided in the manner prescribed in division (I) below:
(1) An increase or reduction of 10% or more in the number of square feet or units that may be developed;
(2) An increase or reduction of 10% or more in the allowable height of buildings;
(3) An increase or reduction in the allowable number of stories of buildings;
(4) An increase or reduction of 10% or more in setback or open space requirements; and
(5) An increase or reduction in permitted uses.
(I) In proceedings governed by division (H) above, the Planning and Zoning Official shall provide notice to real property owners pursuant to at least one of the following notification procedures:
(1) Notice shall be sent by first class mail to each real property owner, as shown on the last county assessment, whose real property is directly governed by the changes and those within 300 feet of those directly affected;
(2) Include notice of such changes with utility bills or other mailings; and
(3) The city shall publish such changes prior to the first hearing on such changes in a newspaper of general circulation in the municipality. The changes shall be published in a “display ad” covering not less than one-eighth of a full page.
(J) The Planning and Zoning Official shall prepare a staff report for the Planning and Zoning Commission. This report shall be forwarded to the Planning and Zoning Commission and the applicant a minimum of five days prior to the Commission meeting. The report shall contain a summary and copy of the written comments received from the reviewing departments. In addition, the report at a minimum, shall review the extent to which the application is consistent with the General Plan, other adopted city regulations, policies and procedures, and a recommendation for approval or denial and reasons for the recommendation.
(K) (1) The Planning and Zoning Commission shall hear the application at public hearing and make a recommendation at a regularly scheduled or special meeting.
(2) Any decision by the Planning and Zoning Commission shall be made and recorded by motion.
(L) The Planning and Zoning Official shall schedule the application for the next available City Council meeting.
(M) The City Council shall hear the application at public hearing and make a decision on the application at a regularly scheduled or special meeting. The City Council may approve, approve with conditions or deny the application request. If the City Council decides to approve the application request, the City Attorney will be directed to prepare an ordinance approving the application request. City Council approval shall be made and recorded by ordinance.
(Prior Code, § 10-2.02) (Ord. 747, passed - -1995; Ord. 895, passed - -2008)