(A) (1) A permit shall be obtained from the Director whenever any person or group desires to reserve any portion of the public parks or recreational facilities for any activity. The Director shall interpret this subchapter and may act in any case not specifically covered by this subchapter. Any request for a use not contemplated or prohibited in this subchapter may be forwarded to the City Manager, who will take the matter before the City Council for its consideration.
(2) Department-organized recreation activities shall be given first preference for use of facilities.
(3) An application for permission to reserve a park or portion thereof or parks and recreation facilities by persons or groups not officially a part of the Parks and Recreation Department shall be initiated at least two weeks prior to the requested date and have written approval of the Director; provided that, in extraordinary cases, the Director may waive or shorten the time.
(Prior Code, § 8-6.06)
(B) (1) The city employee on duty shall exercise authority over the organization or its activities. If the adult supervision is inadequate, it shall be the responsibility of the recreation leader on duty to report same to the city. Clean up of the contracted area will be the responsibility of the user. The user shall be charged on an hourly basis to pay for clean up if it is necessary for the city to provide additional clean up services. The fees or charges shall be established by the City Council and administered by the Parks and Recreation Director; provided, however, the City Council may, in appropriate cases, waive the user fee or charge.
(2) All permits shall be revocable for cause by the Parks and Recreation Director or upon the finding of a violation of any rule, this code or other city ordinance or state statute, if notice of cancellation of a request is not received at the city office at least 48 hours prior to the date of the event, the permit holder may be held responsible for all charges at the discretion of the Director.
(3) No apparatus such as scenery or furniture and equipment shall be moved into a park facility unless special permission is granted in advance and so stated in the permit. Such apparatus, furniture or equipment, provided by the holder of the permit, shall be removed from the park area promptly after use and before 8:30 a.m. the following morning so there shall not be any interference with normal park and recreation programs. Failure to comply shall prohibit such groups from using facilities at a later date.
(4) The organization using facilities shall indemnify the city for any and all damage to the facility by any person or persons attending the affair, and all liability and damages to any person for injuries, including death. Adequate insurance as determined by the legal staff of the city shall be provided by each organization using park facilities to cover such liability listing the city as an “additional insured”. Responsibility for loss, breakage or need for repair of any piece of furniture, equipment or portion of the facility or area rests solely with the person in charge, the individual signing the agreement, who shall report same to the Parks and Recreation Director.
(5) Building facilities and areas must be vacated by 10:30 p.m. unless permission is otherwise granted specifically in the permit to assure that this policy is administered. Programs shall be conclude in time to provide for cleanup and clearance of the facility as stated in the permit.
(6) The following specific rules shall be observed while using any facility and the permittee shall be responsible for any loss or damage growing out of such violation.
(a) The use of tobacco in any facility in any form shall be carefully controlled. No smoking shall be allowed unless proper and adequate containers are provided.
(b) Functions shall be confined to the specific part of the facility assigned to the permittee.
(7) (a) The sale of intoxicating beverages is prohibited, except for concession premises with appropriate licensing and written permission from the City Manager.
(b) The following activities shall be prohibited unless approved by the City Council:
1. Weddings and wedding receptions;
2. Religious ceremonies;
3. Continuous use of park and recreation facilities for religious services or political purposes;
4. The use of intoxicating beverages; and
5. Activities not sponsored or conducted by a city resident.
(8) The total number of people admitted for any usage shall not exceed the seating capacity of the facility involved, as determined by the Parks and Recreation Department.
(9) All statutes and ordinances of the state, county and city shall be complied with.
(10) A minimum of one city employee shall be on duty at all times when Parks and Recreation Department facilities are rented. He or she shall be responsible to the Parks and Recreation Director, paid by the Parks and Recreation Department and no organization using a parks and recreation facility shall make any payment to such employee.
(11) The use of special equipment shall be permitted only when operated by Parks and Recreation Department employees or other persons specifically authorized in the permit. When used by other than parks and recreation employees, and so stated in the permit, the special equipment must be returned in the condition in which it was found, with exception of normal wear, or the user shall be responsible for repair or replacement charges.
(12) No material of any kind shall be attached to any part of the facility or area without express written approval from the Parks and Recreation Director.
(13) If control personnel, parking attendant and the like are necessary, such personnel shall be supplied by the applicant. The Parks and Recreation Director, Chief of Police or others as determined by the City Manager shall specify when control personnel are necessary.
(14) Concession rights shall be reserved unless specifically staled otherwise in the permit.
(15) No Parks and Recreation Department kitchen facility shall be used except as specifically outlined by the Parks and Recreation Department. The usual rental charge shall be consistent with actual cost incurred by the city. Facilities must be cleaned after use and approval inspection given.
(16) Sidewalks, roadways and parking facilities shall be those specially surfaced areas within the park property constructed for that purpose.
(a) A maximum speed of five mph shall be in effect at all times.
(b) Parking shall not be allowed, except within specifically designated parking areas.
(c) Unlicensed motor vehicles or unlicensed operators shall not be allowed on any park property. With the exception of city or authorized maintenance vehicles, all motor vehicles shall remain on surfaced roadways at all times.
(d) Horses shall be allowed only on specific bridle paths or other designated locations.
(17) Continuous use of facilities by clubs or enterprises shall be permitted through signed agreements which shall be reissued as necessary at the direction of the Parks and Recreation Director. No permit shall exceed a period of time of one year. Permits may be reissued each year with the approval of the Director of Parks and Recreation.
(18) When an application for use of the facilities has been approved by the Parks and Recreation Department, notification shall contain the date, hours of use, age of group, type of activity and the number of participants.
(Prior Code, § 8-6.07)