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(A) Appointment. The Will County Board shall by ordinance appoint members to the Will County Preservation Commission from names submitted by the County Executive.
(B) Composition. The Preservation Commission shall consist of nine members. All members shall be residents of Will County. The County Executive shall nominate to the Preservation Commission at least one attorney, one historian or architectural historian, one architect/engineer, and one real estate professional knowledgeable in preservation; the other members shall be persons with a demonstrated interest in pre-history, history, architecture, engineering, or preservation. In addition to the nine (9) voting members, the Planning Director of the Will County Land Use Department or the Director's designee shall serve as an ex-officio, non-voting member of the Commission and shall be responsible for providing staff support. The President of the Forest Preserve District of Will County or the President's designee shall also serve as an ex-officio, non-voting member of the Commission.
(C) Terms. Terms of the members shall be staggered so that three Commissioners appointed to fill those positions that are scheduled to expire in December of 2004 shall serve one year terms; two Commissioners appointed to fill those positions that are scheduled to expire in December of 2004 shall serve two year terms; three Commissioners appointed to fill those positions that are scheduled to expire in December of 2005 shall serve three year terms; two Commissioners appointed to fill positions that are scheduled to expire in 2006 shall serve three year terms; three Commissioners appointed to fill positions that are scheduled to expire in 2007 shall serve three year terms and one Commissioner appointed to fill positions that are scheduled to expire in 2007 shall serve a two year term. Successors appointed after the year 2007 shall serve for three year terms. All ex-officio members shall serve until their successors are appointed.
(D) Officers. One of the appointed members shall be named Chairman at the time of appointment and Vice-Chairman and Secretary shall be elected by the Preservation Commission. The chairman shall preside over meetings. In the absence of the Chairman, the Vice-Chairman shall perform the duties of the Chairman. If both the Chairman and the Vice-Chairman are absent, a temporary chairman shall be elected by those present. The Planning Director and his staff shall ensure that the following duties are performed.
(1) That minutes are taken of each Preservation Commission meeting;
(2) That copies of the minutes, reports, and decisions of the Preservation Commission be published and distributed to the members of the Preservation Commission.
(3) The Will County Executive is advised of vacancies on the Preservation Commission and expiring terms of members; and
(4) That there be prepared and submitted to the Will County Board a complete record of the proceedings before the Preservation Commission on any matters requiring County Board consideration. The Will County Land Use Department shall be the official keeper of the records.
(E) Rules and procedures. The Historic Preservation Commission shall have the authority to develop and adopt rules and procedures necessary to carry out its functions under the provisions of this chapter.
(F) Meetings. Meetings of the Preservation Commission shall be held no less than monthly, except in those months when no business is pending, and shall be held at such times and places within the County as the Commission shall decide. All meetings of the Commission shall be open to the public. The Commission shall keep minutes of its proceedings, showing a vote of each member upon every question, or if absent or failing to vote, and shall also keep records of its official actions. Such minutes and records shall be open to the public for inspection and maintained at offices of the Will County Land Use Department.
(G) Quorum. A quorum shall consist of five members. The transaction of business shall be made by a majority vote of those members in attendance while a quorum is present, except that the adoption, modification or recision of any rule or part thereof shall require the affirmative vote of five members.
(H) Compensation. The members shall serve without compensation, but they shall be reimbursed for their expenses necessarily incurred in the performance of their duties as such and approved by the Director of the Land Use Department.
(I) Annual report. The Commission shall submit an annual report of its activities to the Will County Board.
(Res. 92-192, passed 9-17-1992; Res. 04-530, passed 12-16-2004)