(A) Requirements. The financial disclosure requirement will involve the following and will be filed annually with the Enforcement Committee:
(1) All elected officials.
(2) All candidates for elected city offices.
(3) Members of planning, zoning and trailer committees.
(4) Officials and employees who are authorized to make purchase of materials or services or award contracts, leases on behalf of the city or city agency involving amounts in excess of the bidding threshold ($10,000).
(5) City employees who handle city monies such as collection, bonds issues and investments that require a bond.
(B) Disclosure.
(1) Name.
(2) Address (home and work).
(3) Title of office or office being sought.
(4) Occupations of filer and spouse.
(5) Information regarding each source of income of the filer and the filer's immediate family members (spouse and dependents) from within the state exceeding $5,000 during the preceding calendar year, and the form of the income (for example, salary, interest, and the like).
(6) Names and addresses of all business organizations located within the state in which the filer or any member of the filer's immediate family had at any time during the preceding year an interest of $10,000 at fair market value or 5% ownership interest or more.
(7) A designation as “commercial,” “residential,” or “rural,” and the location of all real property within the county, other than the filer's primary residence, in which the filer or any member of the file's immediate family had during the preceding calendar year an interest of $10,000 or more.
(8) Each source, by name and address, of gifts or honoraria having an aggregate fair market value of $200 or more from any single source, excluding gifts from family members, received by the filer or any member of the filer's immediate family during the preceding calendar year.
(9) The name of any creditor owed more than $10,000 except debts arising from the purchase of consumer goods or a primary residence.
(10) Nothing in this section shall require the disclosure of specific dollar amounts or the name of individual clients or customers of business listed as source of income.
(C) Disclosure information and procedures.
(1) All candidates for elected office or city office will be issued a copy of this Ethics and Ethical Conduct ordinance upon filing or seeking employment.
(2) All candidates, officials or employees will file a disclosure within 30 days of actual filing for office and at the time an application for employment is returned.
(3) Within 45 days after there is any material change in any information previously submitted; an updated status statement will be filed.
(D) Positions that will be required to file.
(1) Officers and employees who are elected:
(a) Mayor.
(b) Council.
(c) Any future office that will be elected.
(d) Members of Planning, Zoning, and Trailer Committees.
(2) City Clerk and assistants.
(3) Department head.
(4) Future department head or supervisor that may be created.
(5) Any future nonelected offices that may be created to perform city business.
(E) Disclosure statement.
(1) Name of individual and position with city.
(2) Type of business.
(3) Yes or no if the limits are exceeded or not.
(4) Officer's relationship to business. Example: owner, partner (silent or otherwise), officer director, stockholder, or employee.
(F) Form for filing. A form developed by the city, Mayor and Council will be made part of this chapter and use for filing.
(G) Control and maintenance of the statements of financial interests. Penalty for violation of this article will be a verbal public reprimand on minor infraction as the Enforcement Committee may deem appropriate. Major violations could be a recommendation by the Enforcement Committee that the Council or Mayor take action to remove the person or persons from office.
(1) The Board of Ethics shall be the “official custodian” of the statements of financial interests and shall have control over the maintenance of the statements of financial interests. The statements of financial interests shall be maintained by the Board of Ethics, or the City Clerk designated by the Board of Ethics as the “custodian,” as public documents, available for public inspection immediately upon filing.
(2) A statement of financial interests shall be retained by the Board, or the designated administrative official, for a period of five years after filing, provided that:
(a) Upon the expiration of three years after a person ceases to be an officer or employee of the city or a city agency, the Board shall cause to be destroyed any statements of financial interests or copies of those statements filed by the person.
(b) Upon the expiration of three years after any election at which a candidate for elected city office was not elected or nominated, the Board shall cause to be destroyed any statements of financial interests or copies of those statements filed by the person.
(Ord. 503, passed 10-4-94)