(A) The records retention and disposition schedule and retention periods governing the records series listed herein are hereby approved. In accordance with the provision of G.S. Chs. 121 and 132, it is agreed that the records do not and will not have further use or value for official business, research or reference purposes after the respective retention periods specified herein and are authorized to be destroyed or otherwise disposed of by the agency or official having custody of them without further reference to or approval of either party to this agreement. However, records subject to audit or those legally required for ongoing official proceedings must be retained until released from such audits or official proceedings, notwithstanding the instructions of this schedule. Public records, including electronic records not listed in this schedule, are not authorized to be destroyed.
(B) This local government agency and the Department of Cultural Resources agree that certain records series possess only brief administrative, fiscal, legal, research and reference value. These records series have been designated by retention periods which allow these records to be destroyed when “administrative value ends”. The local government agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Cultural Resources has scheduled with the disposition instruction “destroy when administrative value ends”. If a municipality does not establish internal policies and retention periods, the municipality is not complying with the provisions of this retention schedule and is not authorized by the Department of Cultural Resources to destroy the records with the disposition instruction “destroy when administrative value ends”.
(C) It is further agreed that these records may not be destroyed prior to the time periods stated; however, for sufficient reason they may be retained for longer periods. This schedule is to remain in effect from the date of approval until it is reviewed and updated.
(D) The attached schedule is adopted by reference as if set out at length herein. A copy of this schedule is available for inspection at the city offices.
(Adopted 7-23-2013; Adopted 10-22-2013; Adopted 12-13-2016)