(A) The Chairperson shall preside at all Parks and Recreation Advisory Committee meetings and sign all minutes. In the case that the Chairperson is not available to perform these duties, the Vice-Chairperson shall perform said duties. In the case of the absence of both, the remaining Committee members shall elect among themselves a member to perform said duties in the capacity of Acting Chairperson.
(B) The Secretary of the Committee shall be responsible for keeping the minutes and their safekeeping. The minutes shall be up-to-date and accurate. The Secretary shall be responsible for an accurate list of the membership, his or her names, contact information, attendance, dates of appointment and dates of appointment expiration. All information will be provided to the City Clerk along with copies of approved Committee minutes.
(C) The City Manager shall be responsible for appointing parks and recreation staff to support or assist the needs or activities of the Parks and Recreation Advisory Committee. The City Manager shall designate those staff members so appointed in writing and shall provide a copy of the designation to the Parks and Recreation Director. The Parks and Recreation Advisory Committee shall not utilize the services of any staff member other than those so designated without prior approval of the City Manager.
(2009 Code, § 32.024) (Ord. 2016-8-9-41, passed 8-9-2016)