(A) "General" users. Whenever there are less than 25 people expected to attend a one-time event, the users are not required to reserve the park or facility, but they are not guaranteed the use of that park or facility, so the use is on a "first come/first served" basis. There will be no forms to fill out, and no administrative fee or damage deposit will be charged. However, such users may be subject to claims for damage resulting from the use of the park or facility, and a reserved user has the right to request a general user vacate an area which is the subject of a valid permit.
(B) Reserved users. Whenever the number of attendees is anticipated to exceed 24 individuals, a group representative must complete an application form. Once approved, a reservation permit will issue and guarantees the use of the facility, in the designated area, for the designated use(s). This will require a refundable damage deposit and the payment of an administrative fee. Proof of liability insurance may be required.
(C) Groups of less than 25 users may be guaranteed the use of a facility or part of a facility or park by opting into the "Reserved User" category, completing an application form, and paying associated costs. Proof of liability insurance may be required.
(D) User agreements.
(1) A user agreement is required whenever an activity sponsored by a general or reserved user is or will be scheduled to occur on more than a one-time basis (e.g. baseball field use).
(2) User agreements will set forth all rights, responsibilities, and specific duties of each party regarding the use of the park or recreation facility.
(3) Where the user group has agreed to a set criteria for maintenance and upkeep of the park or facility, fees may be waived in the agreement by the City.
(E) Interlocal Agreements may be entered into for organized events sponsored by a governmental agency (Ref. MCA 7-11-102).
(Ord. 2024-2, passed 7-1-2024)