(A) Prior to submittal of a subdivision application, the subdivider shall request a pre-application meeting with the City Planning Staff. The meeting shall occur within 30 days after the subdivider submits a written request for the meeting to the City.
(B) At the time of the pre-application meeting request, the subdivider shall provide to the City a sketch of the proposed subdivision showing the layout of the proposed features in relation to existing site conditions.
(1) The sketch may be a freehand sketch drawn directly on a print of a topographic map of the area proposed for division at a scale of one inch to 400 feet or larger which is adequate to show the property. The following information must also be included with the sketch:
(a) Information on the current status of the site, including:
1. Location;
2. Approximate tract and lot boundaries of existing tracts of record;
3. Description of general terrain;
4. Natural features on the land, including water bodies, floodplains, geologic hazards and soil types;
5. Existing structures and improvements;
6. Existing utility lines and facilities serving the area to be subdivided;
7. Existing easements and rights-of-way;
8. Existing zoning or development regulation standards;
9. Existing conservation easements;
10. Existing covenants or deed restrictions; and
11. Existing noxious weeds.
(b) Documentation on the current status of the site, including:
1. Ownership information, such as a deed, option to buy or buy-sell agreement, including permission to subdivide;
2. Water rights, including location of Agricultural Water User Facilities;
3. Any special improvement districts; and
4. Rights of first refusal for the property.
(2) Information on the proposed subdivision, including:
(a) Tract and proposed lot boundaries;
(b) Proposed public and private improvements;
(c) Location of utility lines and facilities;
(d) Easements and rights-of-way; and
(e) Parks and open space and proposed conservation easements.
(C) At the pre-application meeting:
(1) The City Planning Staff shall identify, for informational purposes, the state laws, local regulations and growth policy provisions which may apply to the subdivision review process including, but not limited to, zoning regulations, floodplain regulations, building codes and fire codes;
(2) The City Planning Staff shall provide the subdivider with a list of public utilities, local, state and federal agencies, and any other entities which have an interest in the proposed subdivision and which may be contacted for comment by the City Planning Staff or Planning Board on the subdivision application. The City Planning Staff shall also identify the timeframes which the public utilities, agencies and other entities are given to respond; and
(3) The City Planning Staff may identify particular additional information the City Planning Staff anticipates will be required for review of the subdivision application. This does not limit the ability of the City Planning Staff to request additional information at a later time. Any required forms will be available from the City.
(D) Unless the subdivider submits a subdivision application within 180 days of this pre-application meeting, the subdivider must request a new pre-application meeting prior to submitting the subdivision application. (Res. 607, passed 7-1-2019)