(A) Prior to final approval of any annexation, the Municipal Secretary shall send all documents relating to the proposed annexation to the United States Department of Justice, which shall review the proposed annexation for consistency with the Voting Rights Act. Materials to be sent to the Justice Department include:
(1) A letter or other written document which includes the name and title of the municipal official submitting the proposed annexation, together with the name and address of the municipality proposing the annexation.
(2) Supporting materials which demonstrate that the proposed annexation will not have the effect of abridging the right of any person to vote on account of race, color, or membership in a language minority group.
(3) A copy of the ordinance embodying the proposed annexation, certified by the Municipal Secretary as a true copy.
(4) The date of final approval of the proposed annexation.
(5) A description of the different parts of the municipality that would be affected by the proposed annexation, and how they would be affected, with particular reference to how the proposed annexation would affect the voting strength of minorities in the municipality.
(6) A statement certifying that the proposed annexation is not yet final, or an explanation of why such a statement cannot be made.
(7) A statement of the reasons for the proposed annexation.
(8) A statement identifying any past or pending lawsuits relative to the proposed annexation.
(9) An indication of population changes or shifts that will occur as a result of the proposed annexation.
(B) The Municipal Secretary shall send the following documents relating to the annexation to the Secretary of State of the State of Texas:
(1) A copy of the ordinance annexing the territory.
(2) A statement that the annexation is not involved in any litigation.
(C) The Municipal Secretary shall send the following documents relating to the annexation to the Sales Tax Division of the Texas Comptroller's Office, by registered or certified mail:
(1) A certified copy of the ordinance annexing the territory.
(2) A map of the municipality which clearly shows the entire municipality, with the boundaries of the new territory added to the municipality clearly distinguished from the rest of the municipality.