(a) Council hereby appoints and designates the Borough Secretary as the Municipal contact person who shall receive all requests for public records. Any requester that is denied access to a record may file an exception directly to the Council. This exception should be in writing and addressed to the President of Council.
(b) The regular business hours designated to inspect a public record or to file a written request for a copy of a public record are as follows:
Monday through Friday 8:30 a.m. to 4:30 p.m.
(Excluding holidays)
(c) The fees for any request are as follows:
(1) Postage. Will be the actual cost to the Borough.
(2) Photocopying. A fee of one dollar ($1.00) per sheet will be charged for each record requested.
(3) Conversion of an electronic record to paper. The fee for the transfer of an electronic record to paper copy will be one dollar ($1.00) per page.
(4) Certification. The fee for a public record to be officially certified by the Borough Secretary will be one dollar ($1.00) per record.
(5) Prepayment. The Borough may require prepayment if the estimated cost of fulfilling a request based on the Fee Schedule will be one hundred dollars ($100.00) or more.
(6) Other fees. Other fees may be assessed only if the Municipality incurs additional costs in complying with the request and such fees must be reasonable.
(d) All requests must be made in writing, on the official Borough Request for Public Record form.
(e) The Borough contact person will fulfill all requests within five business days from the date the written request for a public record is received. Exceptions for any request are as follows:
(1) The Borough may use up to thirty additional days if it must remove portions of the record that are not public, retrieve records not stored on site, or obtain a legal review of records requested, is experiencing a bona fide staff shortage, or if the Requester has not complied with Municipal policies for record access. If additional delays are needed, the Municipality must notify the Requester of the delay, in writing, within the five business days of receiving the request.
(2) The Borough may request a thirty days time extension for any record that they believe may possibly not be public information. During the extension the Borough may request an opinion from its Solicitor regarding the nature of the record. The Borough may not charge a fee for legal review of the document. (Ord. 3280. Passed 11-18-02.)